Apologies:

Greg Goddard

Terry Shipp

Andrea Jackson

David Johnson.

Minutes of the Previous AGM

The minutes of the previous meeting were read, and then accepted as a true record.

The outgoing Chairman thanked the club officials for their work throughout the year and hoped that the work for the forthcoming year would be spread out amongst more people as the majority of the work always seems to fall on the same shoulders.

He then went on to outline a brief history of the club including the circumstances by which the club was formed, who the founding members were and the ethos behind the club. He concluded by saying that in the years to come he hoped that the same ethos would prevail and that the club would not become too serious.

The meeting was than passed on to the club secretary Dennis Learad who asked the floor for nominations for the position of Chairman. Graham Sawcroft and Geoff Jackson were proposed, and seconded. Geoff declined the nomination leaving Graham unopposed and duly elected.

The new Chairman took charge of the meeting and thanked the former Chairman for his time and efforts during his many years in office.

Election of Officers

Michelle Manion and Andrew Porter stood down from the positions of Social Secretary and Treasurer.

During the process of the Election of officers the following new appointments were made:-

Geoff Jackson elected as Vice Chairman.

Lewis Banton elected as Treasurer.

John Proffitt elected as Social Secretary.

Terry Richardson elected as Membership Secretary.

John Profitt elected as Publicity Officer.

All other positions to remain with the incumbent members.

The following people were also assumed into position:-

Kirsty Potter, joint fun run organiser.

Andrew Porter, chief auditor.

Dave Keeling, assistant race secretary.

Brian Banton was also elected as an additional Committee member.

Treasurers report – statement of accounts

The outgoing Treasurer Andrew Porter ran through the statement of accounts and there were no points raised from the floor.

Andrew did point out how well the club did financially from the Half Marathon event and stressed the importance of having a good well organised and well attended race.

Due to illness the accounts had not been audited but Andrew said that he would get them done before handing over to Lewis the new Treasurer.

Rule Changes - proposals

Five new proposals had been received prior to the meeting and were debated and voted upon.

The were:-

1. That 'Apologies' for absence are no longer taken at the monthly meetings.

The Membership thought that under 'meeting rules' apologies had to be taken, but as a point of etiquette apologies should only be tended if at the specific request of the absent person.

2. For the 2005 Overall Championship a concession is given to members over the age of 60. The concession being that any 20 mile road race could be used in place of any full marathon or either of the following medium fell races, Cloud 9 and the Robin Hood Gritstone Edge fell race could be used.

Following the Chairman's casting vote this proposal was accepted for members over 60 years of age.

3. The proposal is - That for all social events, second claim members will pay exactly the same as first claim members, guests and children would always be required to pay an amount as determined appropriate by the club for that event.

The proposal was accepted

4. The proposal is - That the Treasurer determine an amount that the club would be willing to donate as charity or a gift for the forthcoming year. Any members wishing to take advantage of the money set aside for charitable donations, appeals and gifts, should submit a request in writing to the treasurer via the Chairman. Once the predetermined allocation is reached no further requests would be considered.

The proposal was accepted and the amount set for the year would be £600.

5. The proposal is: - When the money set aside for charity, appeals and gifts has been depleted and an event occurs that may warrant the clubs support, then any member can submit a proposal via the Chairman for consideration by the membership as normal.

The proposal was accepted.

The Chairman reminded the membership that proposals for rule changes should be submitted in writing to the Secretary in advance of the AGM and not via the Chairman.

The meeting closed at 20:50.