MINUTES OF THE AGM MEETING OF CLOWNE ROAD RUNNERS FRIDAY 3rd FEBRUARY 2006

 

 

Apologies:

 

Colin Cameron

Barrie Williams

Andrea Jackson

Brain Banton

Graham Shawcroft

 

Minutes of the Previous AGM

Acting Chairman Geoff Jackson gave a brief synopsis of the previous years’ activities and highlights; these included the clubs support for various charities, another successful Clowne Half Marathon (CHM), an enjoyable presentation night and an increase in the number of women members.

 

The meeting was then handed over the secretary Dennis Learad who asked for nominations for the post of Chairman.

Dennis said that Graham Shawcroft was still willing to stand and Geoff Jackson was nominated from the floor.(Graham was proposed by Terry Richardson seconded by Steve Shipp, Geoff proposed by Les Banton seconded by Dave Johnson)

The membership voted in favour of Geoff Jackson 18 votes to two.

Dennis handed the running of the meeting back over to the new Chairman who read the minutes of the previous AGM which were accepted as a true record with the following observations.

Terry Richardson should have been mentioned as club President and Dave Wright as the half marathon assistant race director.

Ron Wild also pointed out that the minutes quoted “the 2005 Overall Championship” the reference to the year ‘2005’ should have been omitted

 

Election of Officers

Terry Richardson felt that Graham Shawcroft would accept the position of vice Chairman and Graham was therefore proposed and seconded and voted in unanimously. (since the AGM Graham has subsequently declined the position.)

The position of Race director was voted upon and Les Banton was proposed and duly elected.

 

The Secretary read out a letter from Michelle Mannion who due to illness has had to resign from the position of Ladies Captain and Fun run organiser.

The Chairman thanked Michelle for her efforts and hard work throughout her time in office.

The position of Ladies Captain was left open until a future meeting when a fair representation of the Ladies membership would be present. Dave Johnson was asked to represent all the membership in the mean time.

 

 

Steve Shipp volunteered to organise the Fun run, he was nominated and duly elected.

 

Dennis Learad then proposed that all other positions were taken on bloc. This was seconded  and unanimously returned by the membership.

 

 

Full lists reads:

Chairman                    -            Mr G Jackson            (committee member)

Vice Chairman                    -            vacant  (committee member)

President                     -            Mr T Richardson (committee member)

Membership Secretary                     -            Mr T Richardson (as above)

Race Director                       -            Mr Les Banton (committee member)        

Assistant Race Director                       -             Mr D Wright

Treasurer                     -            Mr Lewis Banton (committee member)

Secretary                     -             Mr D Learad (committee member)

Grand Prix Organiser                     -            Mr S Shipp (committee member)

Fun Run Organiser                     -            Mr S Shipp (as above)

Resources Officer             -            Mr T Platts (committee member)

Social and Publicity Officer            -            Mr J Proffitt (committee member)

Club Captain                        -            Mr D Johnson (committee member)        

Ladies Captain                         -            Vacant

General Committee                   -            Mr B Banton (committee member)

Minutes Secretary                     -            Mr R Wild

 

Colleagues in the following positions agreed to continue in post as previously.                  

Chief Auditor             -             Andrew Porter

Web site coordinator                  -             Peter Goucher and Dave Keeling

Assistant Race results secretary    -    Dave Keeling

Chief Marshall                      -            Roger Street

Half Marathon support team            -             Avis and Paul Blunt

-         Eric Lane and team

 

Treasurers report – statement of accounts

 

The Treasurer Lewis Banton ran through the statement of accounts. He mentioned that it had been a sound year with the CHM again a big contributor to the accounts, profit was up but so too was expenditure. Lewis explained that expenses were up primarily due to the half marathon mementoes (£2 per hat this year as apposed to about £1 per print in previous years)

One question from the floor related to the clubs current account; enquiring if the money would be better placed in an account that would attract interest.

Les and Lewis replied by saying that this was in-hand and they had plans to move to a ‘Treasurers Account’ with the Halifax.

Graham Sheen queried the expenditure relating to the news letter; Lewis replied that it was purely postage.

 

Lewis stated that using the 10% rule the amount available for charitable causes for the forthcoming year would be £700. This amount was put to the membership, proposed, seconded and duly passed.

 

 

Lewis was thanked for his 1st year in office

 

Andrew Porter audited the accounts and passed them as a true record.

MOTIONS AND RULE CHANGE PROPOSALS

The Secretary passed the rule changes around for debate

 

1.       The entry fees for the Clowne Half Marathon to increase to:

 

-                     £8.00 affiliated members

-                     £10.00 non-affiliated members

-                     £1.00 extra for entries on the day

 

Les outlined to the membership the reasons for the proposed increases including the likely threat of Police charges for the CHM and memento costs increasing. He also pointed out that the profit from this years race actually went down.

 

 - Motion carried

 

2.      The Clowne Half Marathon to have a maximum entry of 700 and to be trailed for 1 year.

 

Trevor Platt asked if entries on the day were eligible for prizes, Les confirmed that entries on the day were eligible for prizes and indeed BARR had requested it.

Andrew Porter asked if we would actually turn people away on the day if the limit was reached. Les said he would amend the entry form to say ‘fixed a limit of 700’ and as we near the limit information to be put on the web site.

 

- Motion carried

 

3.       That 5-mile and 20-mile times to be added to standard time awards (good for age) - Motion carried

 

4.       Grand Prix races to increase from 6 to 12 races, both on and off the road - Motion deferred

 

5.       Grand Prix bonus points to increase based on age.  No points up to 40 years, then one bonus point per year afterwards - Motion deferred

 

6.       Grand Prix – a further proposal to increase the age-adjusted points:

Senior men            Senior women            0 points

Vet +40            Vet +35            1 point

Vet +45            Vet +40            3 points            (2)

Vet +50            Vet +45            4.5 points            (3)

Vet +55            Vet +50            5.5 points            (4)

Vet +60            Vet +55            8 points            (5)

Vet +65            Vet +60            11 points            (6)

Vet +70            Vet +65            14 points            (7)

 

- Motion deferred

 

Because of the complexity of the last 3 proposals, the amount of effort in compiling the results and the possibility of the ethos behind the Overall trophy being eroded, the Chairman suggested that motions 4, 5 & 6 should be deferred and debated separately by the club committee. The membership voted and agreed, the Chairman to report back at the next meeting.  

 

The meeting closed at 20:40