MINUTES OF THE AGM MEETING OF CLOWNE ROAD RUNNERS FRIDAY 2nd FEBRUARY 2007

 

The Chairman opened the meeting by announcing that earlier today several members of the club had attended the funeral of Becky Keeling, daughter of Dave and Julie Keeling. The club had sent a card and made a donation to the Cancer and Leukaemia in Children charity on behalf of the membership. The Chairman read out a letter from Dave and Julie thanking the club and its membership for their support over the last two years. The Chairman then called for a minutes silence in memory of Becky. 

 

The Chairmen then asked Steve Shipp to run through the ‘alternative’ Grand Prix results which had been set up after last years AGM in an effort to try and give the older members of the club a better chance of winning the overall Grand Prix by allocating more ‘age bonus points’. The official results and the alternative results were passed around for comparison. The conclusion was that there had been no significant difference because the older members of the club had not run a category four race and therefore did not qualify for the overall Grand Prix.

 

The meeting was then handed over the secretary Dennis Learad who said he had not received any other nominations for the post of Chairman and the only notification of anyone standing down was Terry Richardson as membership secretary which Dennis himself was willing to take on. The meeting was duly handed back to Geoff Jackson to carry on in the role of Chairman.

 

Apologies:

 

Andrea Jackson                                                                       

Andrew Porter

Trevor Platts

Avis and Paul Blunt  

Les Banton

Minutes of the Previous AGM - 2006

The minutes of the previous meeting were read and agreed as a true record.

Treasurers report – statement of accounts

 

As Andrew Porter had been unable to audit the accounts Lewis, with the knowledge of the Chairman, had asked a work colleague to audit them, giving them a clean bill of health. Copies of the balance sheet were handed to the membership. Lewis mentioned that income from the half marathon had been down due to the number of entries been lower. Also of note was that of the allocated amount of £700, £450 had been passed out as charitable donations. Lewis stated that the level of £700 would remain for the forthcoming year being 10% of the total of the cash in hand plus the account balance. A few questions were raised from the floor which Lewis answered.  

 

It was thought that Andrew Porter would stay on as Chief auditor for the forthcoming year

 

Election of Officers

The Chairman asked the membership if someone would like to nominate all incumbent officers into post en-block, Terry Richardson made the proposal, Greg Goddard seconded the motion and it was subsequently carried.

The Chairman then asked for a proposer and a seconder for Dennis as membership secretary, Dave Johnson proposed the nomination, Terry Richardson seconded it, and it was unanimously agreed.

The Chairman then asked for nominations for the vacant position of Ladies Captain. Dave Johnson proposed Andrea Jackson; the nomination was seconded and then agreed.

 

Full lists reads:

Chairman                                        -    Mr G Jackson   (committee member)

Vice Chairman                                -    vacant  (committee member)

President                                        -    Mr T Richardson (committee member)

Membership Secretary                    -    Mr D Learad (committee member)

Secretary                                        -    Mr D Learad (as above)

Race Director                                 -    Mr Les Banton (committee member)    

Assistant Race Director                   -    Mr D Wright

Treasurer                                        -    Mr Lewis Banton (committee member)

Grand Prix Organiser                      -    Mr S Shipp (committee member)

Fun Run Organiser                          -    Mr S Shipp (as above)

Resources Officer                           -    Mr T Platts (committee member)

Social and Publicity Officer    -        Mr J Proffitt (committee member)

Club Captain                                  -    Mr D Johnson (committee member)     

Ladies Captain                                -    Andrea Jackson

General Committee                         -    Mr B Banton (committee member)

Minutes Secretary                           -    Mr R Wild

 

Colleagues in the following positions agreed to continue in post as previously.               

Chief Auditor                                  -    Andrew Porter

Web site coordinator                      -    Peter Goucher and Dave Keeling

Assistant Race results secretary    -    Dave Keeling

Chief Marshall                                -    Roger Street

Half Marathon support team  -        Avis and Paul Blunt

-         Eric Lane and team

 

 

 

 

 

MOTIONS AND RULE CHANGE PROPOSALS

The Chairman briefly summarised the principle behind proposals 1 and 2. There was also considerable discussion before the motions were put to the vote

 

·                     Grand Prix Competition (Proposal 1)

 

The committee have the power in the event of a GP race not taking place for whatever reason to: -

 

1.       Nominate the next most popular race in that category

 

2.       If none has been nominated or the date of the next nominated or the date of the next nominated has passed, to nominate a suitable substitute where ever possible, provided they leave enough time to inform members and the GP organiser of the substitute race, date and venue.

 

Terry Richardson spoke on his proposal -1, Tony Redfern seconded it.

 

 

·          Grand Prix Competition (Proposal 2)

 

1.       Membership to vote in an alternative to every Grand Prix Race, therefore the 10 races for on and off road all have alternatives to run only if the voted in race does not happen. 20 races in total.

 

2.       A ‘reserve list’ is generated by the Grand Prix organiser from votes received from the membership, if enough votes received!

 

3.       One alternative race for each category is voted in by the membership for both on and off road, 6 races in total.

 

In ALL above proposals the alternative races must be counted ONLY on cancellation of the original voted in race and the alternative race MUST be scheduled to take place at least 2 calendar months after the original race in order to give the membership chance to enter and some organisational time.

 

Steve Shipp spoke on his proposal - 2, Graham Sheen seconded it,

There was and overwhelming vote in favour of proposal 2.

Outcome proposal 2 carried proposal 1 not carried

 

·         Grand Prix Competition (Proposal 3)

 

The “Off road” Grand Prix is made up of three disciplines

 

1.       The cross-country series

2.       Short Fell Races

3.       Long fell races

 

The cross-country section is well attended by club members. The short fell race section less attended. The long fell race section, runners can be counted on one hand, and one runner only attends some of these races. To make the “Off Road” series more “Open” and to attract more runners to compete in the series, a proposal is offered to replace the long fell race section with a “Trail Race/Off Road” section. The Rother Valley 10km and The Sheffield Lord Mayors 10km races are open to being classed as road races and should members vote for these races they would come into this category, other races that could be considered are: -

 

The Bawtry Forest

Bestwood Park Trail Race

Rother Valley Trail Race

Maltby Abbey Dash

Sandal Castle 10km

Grimesthorpe Castle

 

It is possible that some of these races will clash with others, but by careful planning this could be avoided.

The Exterminator and the Tigger Tor would still be in the Totley series for members to compete in the Roger and Shelia Radford Trophy.

 

John Proffitt spoke on his proposal -3, seconded by Paul Summerly

 

Terry Richardson proposed an amendment - that the changes in proposal 3 should be just for Ladies in order to encourage greater participation.

Membership vote: - 7 for, 10 against.

Amendment 1 defeated.

 

At this point Steve Shipp outlined that the sentiment behind the proposal could be achieved by more people voting for different races in the normal fashion at the end of the year.

 

A 2nd Amendment was put forward by Terry proposing that the category ‘long fell race’ be re-worded ‘long off-road races’

This 2nd Amendment was subsequently withdrawn.

A 3rd amendment was put forward stating that all 3 categories should be called ‘off-road races’

Membership vote 15 for, 0 against.

This 3rd amendment was passed and was accepted by John Proffitt the proposer.

 

Follow a comment from Andy Ward on the grading of fell races and the safety aspects relating to such races the Chairman said that when the time came around for voting on the following years Grand Prix races some guidance could be given by the committee as to the suitability of the races in terms of length, difficulty and terrain. 

 

The proposal was put to the vote 19 for, 0 against, proposal carried.

 

·                     The Maude Richardson Trophy (Proposal 4)

 

Any person winning this trophy will be exempt from winning the trophy again for the next 3 years.

 

The Chairman commented on the proposal saying that in general people tended to vote for people who did some of the more ‘highly visible’ work for the club. By adopting this proposal it would encourage the membership to think a bit deeper as to whom they might vote for and why. 

 

Proposed by Ron Wild, seconded Dennis Learad

Membership vote: - 17 for, 2 against.

Proposal 4 carried.

 

·                     London Marathon Draw (proposal 5)

 

      The nominal £2 draw fee for the two London Marathon club places be withdrawn

 

Proposed by Ron Wild, seconded by Terry Richardson

Membership vote:-15 for, 3 against.

Proposal 5 carried.

 

AOB - none

 

Next AGM Friday 1st February 2008.