Clowne Road Runners Minutes from the meeting on December 8th 2006

Apologies were received from Andrea Jackson, Ron Wild, Dennis Learad, John Profit, Trevor Platts, David Wright??

The minutes from November’s Club meeting were approved as a true record

22^nd Dec Grand Prix races to be in by

Matters arising:

Remembrance Sunday

The Chairman thanked Dave Johnson for arranging and in particular Avis and Paul Blunt for attending the Remembrance Sunday Service in Clowne and laying a poppy wreath on behalf of the Club.

Half Marathon and Fun Run

The Chairman thanked all members and friends for their help with both the Half Marathon and the Fun Run and in particular Dave Wright, Steve Shipp and Les Bantam

Les spoke as Race Director and on behalf of himself and Assistant Race Director Dave Wright thanked club for all the support. Les made a special mention of how the clearing up work after the event had been made easier in last 2/3 yrs. He thanked all who had contributed to this.

Overall the event has received very positive feedback in every case apart from 1 person who didn’t like drawstring bag!

Two runners from Banbury said how impressed they were with the event and asked Les if their Race Director could contact us to gain some tips for their local event. Dave Wright already has already been contacted and has agreed to offer the benefit of his experience to them.

The water stations had worked very well however Terry Richardson suggested that water at Whitwell should be in the bus shelter area next year.

The two policemen were very impressed particularly at Creswell and the Rotherham Road cross roads – the free sausage sandwiches given to them also went down well! They have also suggested that the report back to the Chief Constable will be positive.

It was noted that Worksop have to pay £thousands and we get police for free thanks particularly to Terry and Les for establishing strong relationships

The Chairman suggested that the Van Dykes corner needs more cones next year as it is becoming increasingly dangerous.

Les has sent out thank you letters and cheques in post to all parties including Revcom.

He also mentioned that we had 4 officials present from BARR. There has been no official feedback about the event yet however on the day all comments were very good.

Avis checked what would happen with late runners – Les said anyone starting after the gun was not included in the race.

Les was aware of four runners who had set off late due to confusion with the start time. It appears that Runners World had published a start time for the race of 10.30 on their website.

Terry Richardson asked if Les had information regarding lack of hot water in the changing rooms. Les said that he hadn’t had any feedback yet.

FUN RUN

There were 62 entries and 54 finishers.

3 marshals who were expected did not show on the day which caused some problems however thanks were extended to Lorraine Hornshaw for helping with some additional marshalling at short notice.

Steve Shipp said that the 1^st 2 runners went the wrong way through school.

Paul Blunt followed up at the rear of the event to ensure that all got home safely.

Overall Steve has had a very positive response from runners and no complaints about mud this year!

Terry R said one Fun Run entrant had entered off the half marathon form and claimed that there was no start time on the form.

Les said that information was sent with all postal responses and also available on the web site.

Results from the Fun Run are also available on the website for the 1^st time.

LONDON MARATHON PLACES

No information was available to say whether we have had any places allocated.

Dennis Learad was away. Geoff will speak to him before the next meeting and ask him to report back in January. Les also offered to will speak to Roland Gibbard if required.

GJ read out previous minutes from 04 regarding previous London Marathon entry activity.

TR suggested the that committee members have 1^st claim to any tickets followed by anybody who has done good work for the Club followed by any member who had a rejection slip + £2 can go into a hat.

GJ will confirm the procedure at the next meeting.

SECRETARY

In the absence of DL TR said that there was very little feedback available. The distinct lack of information was proving frustrating.

DL had info from Leonard Cheshire Foundation – worthy charity DL wants to donate £50 from club – decision deferred until January

CLUB CAPTAIN

Cross country dates were agreed as 21^st January, Retford, 4^th February Killamarsh, 18^th February Handsworth, 4^th March Clowne.

There were some rule changes DJ to confirm all specifics at January meeting.

TR confirmed he booked the cricket club

The relay night not well supported over the last two months. It was agreed that we defer to the AGM whether or not to continue

December Relay night will definitely not run.

TREASURER

Lewis said we raised £4300 from half marathon and now had £7563 in the bank

Made £450 out of the agreed maximum of £700 in donations to charity. Lewis said that there was still money available for worthy causes in this financial year.

SOCIAL SECRETARY

JP profit was not present but has left tickets for anyone interested in the Presentation Evening.

GRAND PRIX

Steve Shipp said that he wanted voting forms for next year’s events back by 22^nd December.

There had been no Grand Prix events in the last month.

AOB

GJ also stated that he had had 23 votes across 8 members back for person of the year.

TR wants annual membership fees after AGM.

He also asked for volunteers to register as officials as this will be required to obtain grading and the multi million pound indemnities for next year’s half marathon.

Les also passed around an individual Christmas cake and asked if the club would wish to give one away to half marathon runners next year. The wholesale price would likely to be around a pound for a bulk purchase. Members agreed to give Les the go ahead to pursue.

Meeting closed at 8.28pm.

Next meeting date Jan 5^th, 2007.