MINUTES OF CLOWNE ROAD RUNNERS

 GENERAL MEETING

7th December 2007-12-08

 

Apologies:

Andrea Jackson, Dave Johnson, Andy Ward, John Proffitt, Dennis Leard, Trevor Platts and Avis Blunt.

 

Minutes:

Read and agreed as a true record.

 

Matters Arising:

  1. The Chairman thanked Paul and Avis Blunt for arranging and presenting the Remembrance Day wreath.
  2. Clowne ½ marathon & Fun Run – the Chairman thanked Les and Steve for all their hard work organising both events and also everyone else who helped out and supported the events.

Les also thanked everyone and mentioned all the prizes and freebies ASICS donated to the club and reported that the managing director of Asics ran the event and thoroughly enjoyed it although he found the hilly parts a bit challenging. He has been in touch with Les and will be taking part again next year.

            He reported there were no problems on the day with the course or otherwise, there was only one incident with an irate motorist at about 1.20 hours into the race, whose irresponsible and dangerous behaviour has led to the driver being picked up by the police and is now about to be prosecuted.

Only three runners dropped out on the course with very minor problems. The only problem with runners was the last runner who took 3 ½ hours to complete the course which meant marshals’ and Police were out on the course for a very long time. Les suggested that next year a time limit is put on the marathon and if runners are behind the limit they must either get on to the course bus or make their own way back and no longer be part of the race.

Les reported there was very positive feed back on the race itself. Also positive feedback from the race referee, Roland Gibbard from BARR, who stated the race fully deserved the gold rating.

Overall the mementos’ were well received.

The attendance for the presentation of prizes was poor and it was felt many winners wanted the prizes before the presentation.

All agreed next years ½ marathon would be on 30th November 2008.

Terry mentioned we need a contact number for Heritage School because the back gate was closed too early on the day, but also to help if other problems with the school site occurred.

The Chairman noted the Police had been a great help this year.

Brian noted we need new warning signs for next year and Les reported the race referee had mentioned he had some the club could have.

Paul Blunt thanked Geoff and Greg for putting the signs away after the event.

Steve reported the Fun Run had also been a great success with 22 entries before the day and 17 on the day. He thanked Terry for encouraging his son round the course.

He had also had positive feedback regarding the race and reported there were plenty of marshals. Steve thanked Paul for checking no one cheated and The Chairman thanked Steve for organising the event.

The final number of runners in the ½ marathon was 582 which was felt to be a good number.

 

  1. The London Marathon – The Chairman suggested waiting until the meeting on the 4th January before allocating the club places as not everyone had heard if they had been accepted yet.
  2. Presentation Night – Please give the Chairman names of people who want to go but wait and pay John when he returns from Hawaii.

 

 

Club/Membership Secretary:

Dennis was not present.

The Chairman reminded everyone to return their votes for the member who contributed most to the club this year.

The Chairman reminded everyone to return their Club Membership forms as soon as possible and noted the information regarding the AGM Dennis had enclosed with the membership renewal forms.

Graham enquired as to why there were two forms requiring personal details within the packs and Steve explained that one was for the Clowne Road Runners and one for UKA, because UKA were the governing body of the club. He reminded members that the information had always been passed on to the governing body, but this way prevented Dennis of the heavy workload of having to submit each member’s information himself.

 

Club Treasurer:

Lewis reported he had banked all the ½ marathon cheques and paid any monies owing. The club funds were healthy.

 

Club Captain:

Dave was not present and so the Chairman spoke on his behalf.

The Chairman gave all members present the list of the selected races for next years Grand Prix and thanked the sub committee for their work.

There were some concerns over the choices of races, but the Chairman reminded members that the races would be different each year and the sub committee could also be changed each year if members wished.

The Chairman clarified two points;

a)      The 2008 Grand Prix would start on 1st January and so the age of members on this date would determine the age category they are in for the whole year.

b)      For the ‘Best All Rounder’ age changes during the year would be accounted for using the new age related scoring system.

Steve will be trying out the age related scoring system for the Grand Prix races this year alongside the old scoring system to see how it works out.

The Chairman noted the time and thought Dave, Andy and Hilary had put into the choice of races and reminded members that the new system of choosing races for the GP had come about due to a very poor response from members when they had previously been asked to vote for races and to avoid the GP becoming repetitive and possibly stagnant.

As an experienced fell racer, Terry was very concerned about the choice of fell races, especially the Grisdale Forest Trail as this was thought to be too far away for members to travel and both he and Maurice suggested others. This to be discussed with Dave and Andy.

The Chairman reminded members that they would choose 8 from the 12 races to complete the GP.

He also noted that the new structure would be monitored throughout the year and member’s opinions on the races would be valued and considered.

 

Social secretary:

John was not present and so the Chairman spoke on his behalf.

The date of the Elmton Chase is fixed 19th June 2008.

The club Handicap is the Friday 4th July 2008.

He reiterated give names to Chairman of members wishing to attend presentation night.

The 2008 cross country dates are – 13th January – Killamarsh

-         3rd February – Retford.

-         17th February – Clowne.

-         2nd March – Hansworth.

All start at 11 o’clock.

Members must wear club colours and second claim runners will get 10 penalty points and this will be carried forward to the individual positions.                                         

There are no times for the races just positions.

Steve will, however be timing club members.

Chair asked members to promote the cross countries.

Club Social trip to Torbay ½ marathon, Chair reported that as of the 1st Dec there were only two rooms left. All deposits of £35 per person to be paid by mid January and cheques made payable to NOVA TOURS, entry forms are available from their web site or John can supply them.

 

Grand Prix:

Steve reported there were no results. The next and last GP race is on 16th December the Bolsover 10k.

He noted that because this is the last year of the current GP structure that anyone who finishes the GP will be honoured with a trophy even if they have not won their category. Also all members who completed all four of last years cross country races will be mentioned.

 

Club President:

Terry had nothing to report.

 

AOB:

 

Dave enquired about what to do about photographer of ½ marathon. Chairman suggested Dave contact him and agree flat a fee. All proceeds from the photographs will go to a charity.

 

Next meeting 4th January 2008.

 

Meeting closed 8.30pm.