MINUTES OF THE MEETING OF CLOWNE ROAD RUNNERS FRIDAY 5^th January 2007

Apologies:

Andrea Jackson

Andy Ward

Dennis Learad

Lewis Banton

Minutes of the Previous Meeting 8^th December 2006

The minutes of the previous meeting were read and agreed as a true record.

Matters arising

Presentation Night (6^th January 2007 @ 07:30)

John Proffitt stated that 65 tickets had been sold so far.

London Marathon Draw

The Chairman reminded the meeting of the protocol associated with the draw for club places in the London marathon, the order of choice is:-

1. Any committee member put forward as willing to run.

2. Any other member who it was agreed that they had done good work for the club.

3. Any member who had received a rejection slip from the London marathon and had it with them at the meeting and had paid the nominal £2 fee. If the number of rejections exceeded the number of places then the names would be drawn out of a hat.

4. Any other club member willing to run.

5. Passed to another club to use.

For 2007 Ron Wild was nominated by Steve Shipp and seconded to claim one place.

There were no rejectees at the meeting so it was thrown open to other people wanting to run. Graham Sheen’s daughter was nominated by Graham. There was some discussion relating the timing of Graham’s daughter’s membership application but it was agreed that the integrity of the claim was valid and she was awarded the remaining place.

Clowne Half Marathon

The Chairman showed the meeting the number of letters that Dennis would be sending out to people thanking them for their assistance. The Chairman thought that this demonstrated the amount of effort that goes in to organising the race.

There had been some further feedback from BARR, again positive and no negative comments at all.

The Xmas cakes picked as mementos for next year’s race were costed at £1.15 each for batches of 48. An initial order for around 500 would be put forward.

There was some debate on the size of the water bottles available from Highland Spring it was thought that a smaller size bottle might be more favourable.

Club Secretary – Dennis was not present, no issues.

Club Captain – Dave related the recent X-country rule changes which were:-

Top 10 men to count (max of 4 x 2^nd claim)

2^nd claim + 10 points

Top 4 ladies (max of 1x 2^nd claim)

There would now be 10 categories:-

Male

Female

Male Vet

Female Vet

Team Male

Team Female

Overall Team

55+ Male

All races have an 11am start

Dave also mentioned that training night was going well but the rely event was not being supported.

Treasures report – Lewis was not present, no issues.

Social / Publicity – no issues.

Grand Prix – the 2006 Grand Prix is now over. Steve mentioned that one member did not run the last race but had allowed someone else to run in his name using his number which had caused some embarrassment to Steve as he had already prepared the final GP positions. Steve stressed the consequences of not letting the race director know of a change of runner and that the club could be liable if things went wrong.

The 2007 voting forms are now in and will be distributed at the presentation night only 17 bothered to vote.

Also 26 people voted for people in the Maude Richardson trophy, 8 people were in the running for the trophy.

President – Terry is looking to organise a walking holiday in the Black Mountains on the 9^th 10^th 11^th of March 2007

Worksop Running Club – no issues but John Harrison expressed disappointment at the plus 10 points rule for second claims runners at the x-country races.

AGM – will be held as usual prior to the next meeting on the Feb 2^nd. Proposals to be in with Dennis 3 weeks prior to the meeting.

AOB – Trevor discussed the problems encountered with having the presentation night so early in the New Year. In future putting the event back a further week would help to get the engraving done in time with less of a rush.

Barlborough / Clowne Action Group, Les said he would not be going to future meetings and asked if anyone else would like to attend. Dave Johnson mentioned that there seemed to be a fair amount of politics involved in the set up and so far we had seen nothing favourable coming from our involvement or funding applications. Terry suggested that the club should write a letter saying that our future involvement was unlikely because it seemed to be geared more toward talking and not action. The Chairman said he might go to the next meeting and also draft a letter.

Meeting closed 20:33

Next meeting February 2^nd 2007 (AGM)