MINUTES OF THE MEETING OF CLOWNE ROAD RUNNERS FRIDAY 3rd March 2006

 

The Chairman opened the meeting by welcoming two new members to the meeting, Cassie Brotherton and Tony Jarvis.

 

Apologies:

Terry Richardson

Andrea walker

Steve Shipp

Andrea Jackson,

Brain Banton,

Graham Shawcroft.

 

 Minutes of the Previous Meeting

The minutes of the previous meeting were read and agreed as a true record.  

Matters arising

Vice Chairman – The club has been in contact with Graham Shawcroft who had declined the position of Vice Chairman leaving the position vacant. The Chairman asked if there was anyone who would like to put forward a nominee at this meeting but none were forthcoming.

 

Committee meeting – The Chairman outlined the purpose of the recent committee meeting called to resolve an AGM issue and some longstanding club issues, namely the format of the Grand Prix ,‘life membership’ and ‘second claim’ membership.

 

The Chairman reported back accordingly

 

Life Membership - the committee unanimously agreed that ‘life membership’ was the highest honour the club could bestow on its first claim members. The honour is bestowed on 1st claim members at the discretion of the committee which would consider the following criteria:-

 

a) Long service to athletics and the club

b) Members in receipt of other distinguished honours (e.g. OBE)

c) An example to the club over a long period of time

d) Those retiring from running after a long running ‘career’

e) Other such exceptional circumstances as the committee decides are appropriate.

Those receiving the honour receive a glass trophy from the president engraved with the club badge and are absolved from paying the annual membership fee.

 

 

Existing life members are:

George Richardson, Paul Blunt, Avis Blunt, Eric Lane, Andrew Porter, Roger Radford, Sheila Radford, Roger Street, David Wright, Nev Mitten, George Rawson.

Honorary Life member:

Johnny Nelson

Second claim members – it was felt that the club was very fair to its second claim members. The following benefits are available to them.

1. Participation in the x-country series

2. Same fee as 1st claim members to social events

3. Club standards available

4. Entry to the annual handicap race to win the trophy and an individual one to keep.

5. Access to training night

6. Club social/running trips at the same preferential rate.

7. Access to good deals on running kit via club contacts.

Grand Prix (last 3 nominations from the AGM) [known here as proposals 1 to 3)  

1. Increase races from 6 to 12 both on and off road.

2. Increase the points based on age (one bonus per year after 40)

3. A further proposal to increase age adjusted points.

 

Proposal 1 and 2 were unanimously apposed and therefore will not affect the year’s Grand Prix event.

 

Proposal 3 was the subject of a further full discussion, and the committee proposed and agreed that nothing would change this year but a discreet trial would take place to run along side the existing Grand Prix. Steve Shipp would run both systems and the Chairman would report back to the club at the end of the Grand Prix year 2006.

 

Club Relay Event – Andy Ward not present.

 

X-country – The Chairman commented that it was good to see people cheering fellow members on at the finish of the Handsworth event. There was a comment regarding the lack of water available after the event. Dave Johnson would make contact with the organisers and the next opportunity.

 

Summer X-country – John Proffitt reported that we currently have no venue and no course. Les thought the cricket Pavilion was available on any Tuesday night in July.

The 11th July did not seem to clash with any other event. John also reported that the catering would need to be addressed. The membership agreed that everyone should contribute to the buffet on the night.

 

 

 

Clowne Half Marathon – Les reported that a few activities were taking place such as ASICS being approached for ‘goodies’.

Les also attended a ‘Sports Action’ meeting and was looking for sponsorship opportunities. Applications up to £6000 were available. Sponsorship could not be obtained for ‘one off’ activities such as the hire of toilets; but the purchase of signs that could be used year on year was fine. Les asked the membership for ideas.

Greg thought a magnetic ‘caution runners’ sign for the sweeper bus was needed.

The use of the computerised ‘chip’ was not seen to be a viable option but a computerised stop-watch was a possibility.  

 

Grand Prix – no report, Steve Shipp absent.

 

Elmton Chase – the proposed date of 21st June did not seem to clash with other races in the area or the World Cup.

 

Club Trips –

 

Isle of Isla - 10 more people needed and deposits paid or else it may not happen.

 

Great South Run - Brian now required a £15 deposit. Currently there are 26 people on the bus with about 20 spaces remaining. The trip was being run in aid of a Multiple sclerosis charity and the £15 per person charity donation would be matched by the Stagecoach Company.

 

Secretary Spot – Dennis had written back to the St Johns Ambulance regarding the request for a donation, he had also written to the Greencore Group thanking them for the sandwiches which were used at the Clowne x-country event.

He has also received a Letter from Karen Bestwick regarding the Larwood 10k run asking for some support from the club in terms of participation in the race or marshals. Dave Johnson proposed a donation of £50 which was seconded and agreed by the membership present. Dave also questioned the clubs status as a charity, Lewis said he would look into the tax implications and if any other benefits could be obtained.

Dennis had also received a letter from the Derbyshire County Athletic Association regarding a series of events being run under the banner Derbyshire Grand prix, Clowne would be welcome to enter a team, although the races usually clashed with other local events.

Captains Spot– Dave again mentioned the need for the membership to come and support the Thursday night training group.

At this point the Chairman apologised to Michelle Manion, at the last meeting he had said that he would give her time to think before coming back to her for a report, but he had forgot to come back to her.

 

 

 

Treasures report – Lewis and Les had been to open an Investment account with the Halifax but unfortunately a cheque book was not supplied with that type of account, which was not practical. Lewis would still keep an eye out for other suitable accounts; if the membership knew of any then please make contact.

Club standards - the standards for the new distances were distributed at the meeting and were also available for reference on the club web site. The Chairman thanked John Proffitt for his efforts.

 

 

 

New Business

 

The Chairman mentioned the use of inhalers and the fact that if you use an inhaler you should register the fact. The Chairman mentioned that it might be worth putting a notice on the club website. Dennis to contact Pete Goucher.

 

AOB

 

John Proffitt said they now had a surplice of hats; they would be passed to Trevor for re-sale.

 

Paul Blunt mentioned that Pat Muller was not well and asked if the club could send her a card and a bouquet, Terry Richardson would be contacted and asked to do the necessarily.

 

Ladies Captain – the post was still vacant. Again could this position and that of the vacant Vice Chairman’s position be mentioned on the club web site. Membership to consider nominations for the next meeting.

 

Les mentioned that under ‘Sports action’ there were several opportunities for things such as first aid and coaching certificates, funding was available for anyone who required it.

 

It was mentioned that new members might benefit from some support from the existing membership. Having had several new members at recent meetings some thought should be given as to what should happen next.

 

Meeting closed 20:40