EGM Minutes 2^nd November 2007

1. The Chairman opened the meeting at 7.30pm and read his motion proposing changes to the GP and scoring system that Dennis had put on the club website.

1. John's proposal at the February AGM regarding looking at trail races and long and short fell races.
2. Comments and concerns from members about the current Grand Prix structure.

Steve Shipps' proposal for the GP was unanimously voted in.

1. The Chairman then explained the formation of the sub committee, comprising Dave, Andy and Hilary, to choose the races for the Grand Prix and asked Dave to read out the GP races chosen so far. Dave noted that the aim of the sub committee was to make the GP more achievable, by more members with more variety and would include one special race. He stressed the list was work in progress at this stage as not all the race dates had been clarified by the race organisers.

1. Steve reported the scoring system would remain the same as now for the GP races, members competing in age categories and separate male and female trophies. The new age grading system would only be used for the 'Best all Rounder', trophy, but will also have a separate 'Best all Rounder' for males and females.

1. The chairman then thanked all committee members and club members for their contribution to the discussions on the proposed new GP structure and scoring system.

1. After concerns voiced by club members over the reduction in the amount of races to choose from in the GP, Steve explained that the new structure of 8 races from 12 had come about because members were finding it too pressured to try and complete 12 races and often the races were close together which caused 'burn out'. He reminded members that the new structure would have the races spread out throughout the year, would be less of a strain to complete and would include a variety of short, medium and long races in each category therefore giving members more variety. He also reminded the members that the formation of a sub committee to choose the races had come about because of the poor response from members in the past when asked to vote for races.

1. Graham proposed an amendment to the suggested GP structure of 8 out of 16 races, Janet seconded this proposal. All voted – 16 against

Amendment was defeated.

1. Vote for new GP structure – 6 against

Motion carried – the work on the new structure will be completed and will take effect from January 2008

EGM closed.

MINUTES OF THE MEETING OF CLOWNE ROAD RUNNERS

2^nd November 2007

Apologies:

Dennis Leard, Ron Wild, Andrea Jackson, Maurice Jones, Jane Dickenson, Trevor Platts, Sam Kelly, Avis & Paul Blunt, Istvan Koszegi, Garry Fensome, Fiona Cunliffe, Gillian & Neil Carter, Sarah Coakley and Tony Jarvis.

Minutes:

The minutes of the previous meeting, Friday 5^th October 2007, were read and agreed as a true record.

Matters Arising:

1. Presentation Evening – Chairman asks members if all agree to Clowne Road Runners subsidising the cost per head of the presentation evening. No objections. He notes the overall cost through the caterers Trevor has contacted is £4.00 a head. With the subsidy this will maintain the cost at £2.00 for members and £3.00 for others.
2. X Country Series – There is no news on the x country dates.
3. London Marathon – The Chairman asked if there was anyone who had applied to the London Marathon. Graham has.

Clowne Half Marathon: Les reported there were now 270 entries, which was on a par with last year. Les is now checking the availability of people to help with the marathon, so far all are available. He noted that there was still a need for more marshals and reminded members that the marathon is a gold graded event and is therefore being scrutinised and so it needs to be well marshalled.

Les called for volunteers to help clear the Co-op car park site the Saturday morning before the marathon.

Still needs volunteers to help get all the gear and equipment out and set up early on the Sunday morning.

Sweeper bus – Greg has booked the bus but may not be able to drive due to other commitments and therefore need a standby driver.

Les reminded members of the club rules that if you are running you must provide two marshals.

Les reported that here had been no reply from the police regarding the marathon and the chairman agreed to contact Bolsover Police.

Les also noted that the managing director of Asics UK was running this year, his number is 200. He suggested members looked after him as his company were generous with free samples and sponsorship and it would be polite to show an appreciation of this.

Letters need to go out to the residents of Boughton Lane and Monnies end about the ½ marathon to pre warn them to be aware of runners. Dave agreed the members attending the training night could post these.

The caravan has been organised and John noted there were still enough sponges left from last year so there was no need to buy more, but they will need cutting up. Volunteers?

The marshals' meeting will be on Friday 23^rd November at 7.30pm in the Clowne Community Centre bar.

Steve had nothing to report regarding the fun run, he will check the course is marked out on the Sunday morning. He noted that marshals were still needed for the fun run and asked if the Barlborough Babes could be approached to do this.

The trophies and medals for the ½ and fun run have already been organised.

Les noted the problems with runners wearing Ipods/MP3 players whilst running and informed members that a warning that it will not be acceptable to wear such items when running in the ½ marathon has been put on the entry confirmation letters.

Les then enquired about the situation with the water stations and Steve offered to pick the water up in his car and bring it to the community centre from where it could be distributed by John and his helpers.

Club/Membership Secretary: Dennis was not present and there was nothing to report.

Club Captain: Dave reported the Thursday night training sessions were still very well attended.

He gave an up date on the induction pack he has been working on, Andrea already has a copy and Dave will organise putting the document on the web site for all members to see.

The chairman thanked Dave for his work on this.

Club Treasurer: Lewis reported he had received 100 cheques from the ½ marathon entries and this was the only income this month. Club funds were healthy at present.

The chairman reminded members that the ½ marathon entries were critical for the club funds for the next year.

Social Secretary: John called for members to vote for the member who has contributed most this year and the chairman asked that all members reply to Dennis' letter and return a vote.

John stated that if members wanted to enter the Derbyshire x country on the 5^th January they could get an entry form from him.

He also asked if members could let him know if anyone had achieved club standards in races this year, so he could arrange the certificates.

Grand Prix: Steve gave out the results for the Clumber Park 10K and the Worksop ½ Marathon. He noted the Clumber Park results were not accurate due to the disorganisation at the end of the race.

Steve also had results for the 'Best All Rounder'.

The chairman thanked the Clowne members who had marshalled at Clumber and Worksop and Julie noted that the cake stall raised £336 for PACT.

John – Worksop – John also thanked the Clowne members who helped marshal at Clumber and Worksop.

AOB:

If members want tickets for the club presentation evening please give names to John.

Paul Dickenson noted that if was a little difficult obtaining club running gear and Terry will ask Trevor if he would like some help with supplying club kit.

Meeting closed 8.45pm

Next meeting Friday 7^th December