Microsoft Word for Windows
Tutorial
1: Basics - Opening & Closing Microsoft Word.
To begin, open Microsoft
Word by double clicking (left mouse button) on the desktop icon:
, select Microsoft Word from the Start
– All Programs menu.
This is called the ‘Desktop’.
In this tutorial, we will
familiarise you with the Microsoft Word screen and the toolbars displayed
on it. We will start with the Title
bar, which is located at the very top of the screen.
On the Title bar, Microsoft
Word displays the name of the document you are currently using. At the top
of your screen, you should see “Document1- Microsoft Word" or a similar
name.
Document1 is the default
name given to a new Word document. When you save the document you are working
on, and give the document a name, that new name will then be displayed in
the Title bar. Example:
.
The Menu bar is directly
below the Title bar and it displays the menu. The menu begins with the word
File and continues with Edit,
View, Insert, Format,
Tools, Table, Window,
and Help. You use the menu
to give instructions to Word. Point with your mouse to the menu option and
click the left mouse button to open a drop-down menu. You can now use the
left and right arrow keys on your keyboard to move left and right across the
Menu bar options. You can use the up and down arrow keys to move up and down
the drop-down menu. To select an option, highlight the item on the drop-down
menu and press Enter.
Exercise 1
Complete the following
exercise. It demonstrates using the Microsoft Word menu.
1.
Point to the word File
on the Menu bar.
2.
Click your left mouse button.
3.
Press the right arrow key until Help is highlighted.
4.
Press the left arrow key until Format is highlighted.
5.
Press the down arrow key until Style is highlighted.
6.
Press the up arrow key until Paragraph
is highlighted.
7.
Press Enter to select
the Paragraph menu option.
8.
Point to Cancel and click
the left mouse button to close the dialog box.
.
The Standard Toolbar
.
The Formatting Toolbar
Toolbars provide shortcuts
to menu commands. Toolbars are generally located just below the Menu bar.
Before proceeding with these lessons, you will need to make sure the Toolbars you will use, Standard and Formatting, are available. To do test this, follow exercise 2:
Exercise 2
1.
Point to View on
the Menu bar.
2.
Click the left mouse button.
3.
Press the down arrow key until Toolbars is highlighted.
4.
Press Enter.
5.
Standard and Formatting should have a checkmark R next to them.
6.
If both Standard and Formatting have a checkmark next
to them, press Esc three times
to close the menu.
7.
If one or both do not have
a checkmark, highlight Customize.
8.
Press Enter.
9.
Point to the box next to the unchecked word and click the left mouse
button. A checkmark should appear. (Note: You turn the checkmark on and off
by clicking the left mouse button.)
10.
Point to Close and click
the left mouse button to close the dialog box.
The ruler is generally
found below the main toolbars. The ruler is used to change the format of your
document quickly. To display the ruler (if not already present):
Exercise 3
1.
Point to View on
the Menu bar.
2.
Click your left mouse button.
3.
The option Ruler
should have a checkmark next to it. If it has a checkmark next to it, press
Esc twice to close the menu. If it does
not have a checkmark next to it, continue to the next step.
4.
Press the down arrow key until Ruler is highlighted.
5.
Press the Enter key. The
ruler should display below the toolbars.
With word, you can display
your document in one of four views:
Normal view:
Normal view is the most often used and shows such
formatting as line spacing, font, point size, and italics. Multiple-column
text is displayed in one continuous column.
Outline view:
Outline view displays the document in outline form.
Headings can be displayed without the text. A heading can be moved and the
accompanying text moved with it.
Page Layout view:
The Page Layout view shows the document as it will
look when it is printed.
Online Layout view:
The Online Layout view optimises the document for
online viewing (viewing the document in a Web browser like Internet Explorer).
Exercise 4
Before
moving ahead, let us check to make sure you are in
- Point to View on the Menu bar.
- Click the left mouse button.
- The icon next to
- Highlight
- Press Enter. You should now be in
Just below the ruler is
a large area called the "text area." What you type in your document will appear in
the text area. The blinking vertical line in the upper left corner of the
text area is the cursor. It marks the text insertion point. As you type, your
work will show at the cursor location. The horizontal line next to the cursor
marks the end of the document.
You have completed Lesson
1. In this Lesson, you have not created any text, but typically, you would
save your work before exiting Word. This lesson did not require you to enter
any information. Without text in the text area, there is nothing to save.
To exit Word, click on
the ‘close’ icon
in the top right hand corner of the program.
Alternatively:
1.
Click on File.
2.
Highlight Exit,
which can be found at the bottom of the drop-down menu.
3.
Press Enter.
4.
If you have entered text, you will be prompted: "Do you want to save changes to Document1?"
To save your changes, click on Yes.
Otherwise, click on No.
5.
Specify the correct folder in the Save In: box.
6.
Name your file by typing lesson1.doc
in the File name field, (or any other name you wish to use to identify
the document)
7.
Click on Save.
Tutorial
2 available soon:
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