TAYNTON METAL DETECTING CLUB  

CONSTITUTION

1                     TITLE

 

a    The Club shall be calledTaynton Metal Detecting Club”, hereafter to be referred to as “the Club”   

       and shall be affiliated to the Nation Council for Metal Detecting.

b   The Financial Year will commence on March 1st and shall end on the last day of February.

 

2                     OBJECTS

 

a   To foster comradeship, cooperation and responsible metal detecting between detector users.

b   To enable finds to be identified.

c   To record finds through the Portable Antiquities Scheme and the Sites and Monuments Record Office.

d   To provide an interesting and healthy outdoors activity for young and old. 

 

3                     MEMBERSHIP

 

a    Membership of the Club shall be open to all persons who have an interest in the activity of metal detecting.

 b    Membership is dependant on paying the relevant annual subscription of £20.00 or as determined by the  

      Annual General Meeting of the Club Members. Payment is due at the commencement of the financial year   

      and must be paid within 1 month of that date.

 

c   A fee of £2.00 per person shall be payable by members when attending club detecting outings on club sites.

d   There shall be three of classes of membership available. These are:

                        d. i    Full Member (Full subscription payable)

d.ii    Junior Member (Under 16 years of age): (Half subscription payable)

d.iii  Visitors £2.00 per meeting. (Visitors will not be eligible to attend club outings)

              e    Before being accepted as a member of the club, applicants will be required to declare that they are not    

                    already members of any other club. If in the past, applicants have held membership of any other club, they  

                    must have given formal notice of resignation to their previous club before their application will be  

                    considered.

               f    Members of the Taynton Metal Detecting Club may not join any other metal detecting club without 

                    Immediately forfeiting both membership and member’s rights to this club.

                g   New members must attend a minimum of two club meetings as a visitor before being eligible to full

                   membership.

                h   Members must attend a minimum of one meeting per year in order to remain a member.

 

 4         OFFICERS

              a.    The Officers of the Club for 2006/7 shall be as  follows:

            Honorary President               

            Chairperson}             

Vice Chairperson}    

Secretary     }               

Treasurer     }           

 

                            

5           ELECTION OF OFFICERS

 

              a.    All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the full Members  

        of the Club.

              b.    All Officers are elected for a period of one year, but may be re-elected to the same office or another

        office the following year.

 

 6          GENERAL COMMITTEE

a.        The affairs of the Club shall be controlled by a General Committee comprising the Officers of the Club and two other Members elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than once per year

b   The duties of the General Committee shall be:

 

                                                               i.      To control the affairs of the Club on behalf of the Members.

 

                                                              ii.      To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual

 

                                                            iii.       The Club shall open a bank current account and any three of the following officers shall be authorised to sign Club cheques : Chairperson, Vice Chairperson,  Secretary, Treasurer and a General Committee Member.

 

                                                            iv.      To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the Committee, unless they have been co-opted to replace a member who has died or has resigned. They shall hold office until the next A.G.M.

 

                                                             v.      To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

 

7         GENERAL  MEETINGS

 

a.        The Annual General Meeting of the Club shall be held not later than the end of January each year. 21 clear days written notice shall be given to Members of the Annual General Meeting by sending a copy to every member at their home address. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

 

b.       The business of the Annual General Meeting shall be to:

 

                                                               i.      Confirm the minutes of the previous Annual General Meeting and any other General Meetings.

 

                                                              ii.      Receive the  accounts

 

                                                            iii.      Receive the annual report of the Secretary.

 

                                                            iv.      Elect the Officers of the Club (i.e. Chairperson; Vice Chairperson, Secretary; Treasurer and other General Committee Members).

 

                                                             v.      Fix Club subscription rates. A Member who has not paid his subscription within one month of the due date prescribed may at the discretion of the Committee be deemed to have resigned.

 

                                                            vi.      Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.

 

                                                          vii.      Such other business except business for which a Special General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) as by common consent of the meeting the Chairperson in his/her discretion  admits.

 

                                                         viii.      Any Other Business.

 

                                                             ix.      At all General Meetings the chair will be taken by the Chairperson, or, in their absence, by the Vice Chairperson or by a Full Member attending the meeting.

 

                                                              x.      Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote or alternatively in his/her discretion he/she may direct a written poll.

 

c.        A quorum for a General Meeting shall one Full Member and three Officers of the Club namely from the Chairperson, Vice Chairperson, Secretary and Treasurer.

 

d.       Each Full Member of the Club shall be entitled to one vote on any separate issue at General Meetings.

 

 8        DISCIPLINE

      A member who is found by vote carried at a Special General Meeting called in accordance with clause 7.c to have behaved in a manner likely to bring the club into disrepute or cause substantial prejudice to it may be expelled from the club. Provided that:-

 

a)       The resolution must be carried by 75% or over of those attending and voting.

b)       Before putting the motion to the vote the member shall have a full opportunity to address the meeting.

 

 

9         ALTERATIONS TO THE CONSTITUTION

            Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two thirds of those Full Members present at the meeting and voting, assuming that a quorum has been achieved.

 

10        DISSOLUTION 

10.1              If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

 

10.2              If at that Special General Meeting, the resolution is carried by at least two thirds of the Full Members present at the meeting and voting the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

10.3         After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be donated to a nominated charity.

 

 

 

Text Box: TAYNTON METAL DETECTING CLUB  
CONSTITUTION
1                     TITLE
 
a    The Club shall be called “ Taynton Metal Detecting Club”, hereafter to be referred to as “the Club”   
       and shall be affiliated to the Nation Council for Metal Detecting.
b   The Financial Year will commence on March 1st and shall end on the last day of February. 
 
2                     OBJECTS
 
a   To foster comradeship, cooperation and responsible metal detecting between detector users. 
b   To enable finds to be identified.
c   To record finds through the Portable Antiquities Scheme and the Sites and Monuments Record Office.
d   To provide an interesting and healthy outdoors activity for young and old.  
 
3                     MEMBERSHIP
 
a    Membership of the Club shall be open to all persons who have an interest in the activity of metal detecting. 
 b    Membership is dependant on paying the relevant annual subscription of £20.00 or as determined by the  
      Annual General Meeting of the Club Members. Payment is due at the commencement of the financial year   
      and must be paid within 1 month of that date.
 
c   A fee of £2.00 per person shall be payable by members when attending club detecting outings on club sites.
d   There shall be three of classes of membership available. These are:
                        d. i    Full Member (Full subscription payable)
d.ii    Junior Member (Under 16 years of age): (Half subscription payable)
d.iii  Visitors £2.00 per meeting. (Visitors will not be eligible to attend club outings)
              e    Before being accepted as a member of the club, applicants will be required to declare that they are not    
                    already members of any other club. If in the past, applicants have held membership of any other club, they  
                    must have given formal notice of resignation to their previous club before their application will be  
                    considered.
               f    Members of the Taynton Metal Detecting Club may not join any other metal detecting club without  
                    Immediately forfeiting both membership and member’s rights to this club.
                g   New members must attend a minimum of two club meetings as a visitor before being eligible to full 
                   membership.
                h   Members must attend a minimum of one meeting per year in order to remain a member.
 
 4         OFFICERS
              a.    The Officers of the Club for 2006/7 shall be as  follows:
            Honorary President                
            Chairperson}             
Vice Chairperson}    
Secretary     }               
Treasurer     }           
 
                             
5           ELECTION OF OFFICERS
 
              a.    All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the full Members  
        of the Club.
              b.    All Officers are elected for a period of one year, but may be re-elected to the same office or another 
        office the following year.
 
 6          GENERAL COMMITTEE
a.        The affairs of the Club shall be controlled by a General Committee comprising the Officers of the Club and two other Members elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than once per year
b   The duties of the General Committee shall be:
 
                                                               i.      To control the affairs of the Club on behalf of the Members.
 
                                                              ii.      To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual 
 
                                                            iii.       The Club shall open a bank current account and any three of the following officers shall be authorised to sign Club cheques : Chairperson, Vice Chairperson,  Secretary, Treasurer and a General Committee Member.
 
                                                            iv.      To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the Committee, unless they have been co-opted to replace a member who has died or has resigned. They shall hold office until the next A.G.M.
 
                                                             v.      To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
 
 
7         GENERAL  MEETINGS
 
a.        The Annual General Meeting of the Club shall be held not later than the end of January each year. 21 clear days written notice shall be given to Members of the Annual General Meeting by sending a copy to every member at their home address. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.
 
b.       The business of the Annual General Meeting shall be to:
 
                                                               i.      Confirm the minutes of the previous Annual General Meeting and any other General Meetings.
 
                                                              ii.      Receive the  accounts
 
                                                            iii.      Receive the annual report of the Secretary.
 
                                                            iv.      Elect the Officers of the Club (i.e. Chairperson; Vice Chairperson, Secretary; Treasurer and other General Committee Members).
 
                                                             v.      Fix Club subscription rates. A Member who has not paid his subscription within one month of the due date prescribed may at the discretion of the Committee be deemed to have resigned.
 
                                                            vi.      Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.
 
                                                          vii.      Such other business except business for which a Special General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) as by common consent of the meeting the Chairperson in his/her discretion  admits.
 
                                                         viii.      Any Other Business.
 
                                                             ix.      At all General Meetings the chair will be taken by the Chairperson, or, in their absence, by the Vice Chairperson or by a Full Member attending the meeting.
 
                                                              x.      Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote or alternatively in his/her discretion he/she may direct a written poll.
 
c.        A quorum for a General Meeting shall one Full Member and three Officers of the Club namely from the Chairperson, Vice Chairperson, Secretary and Treasurer.
 
d.       Each Full Member of the Club shall be entitled to one vote on any separate issue at General Meetings.
 
 8        DISCIPLINE
      A member who is found by vote carried at a Special General Meeting called in accordance with clause 7.c to have behaved in a manner likely to bring the club into disrepute or cause substantial prejudice to it may be expelled from the club. Provided that:-
 
a)       The resolution must be carried by 75% or over of those attending and voting.
b)       Before putting the motion to the vote the member shall have a full opportunity to address the meeting.
 
 
9         ALTERATIONS TO THE CONSTITUTION
            Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two thirds of those Full Members present at the meeting and voting, assuming that a quorum has been achieved.
 
10        DISSOLUTION 
10.1              If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
 
10.2              If at that Special General Meeting, the resolution is carried by at least two thirds of the Full Members present at the meeting and voting the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. 
 
10.3         After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be donated to a nominated charity.