This optional module seamlessly integrates with FleetFocus main Module.

The accident Module offers a high degree of control in Accident management including expedition of repairs, recovery and credits management. A wide variety of Accident analysis facilities, both Financial and Incidence is given.

The module may or may not link to the optional Drivers module, but the 'Main' module must always be installed.

The Accident Master file holds a considerable amount of detail relevant to each accident. Accident Details are located in four discrete sections:- General Details, Financial Details, ThirdParties / Witnesses, and User-Defined fields (if any), (Tabs 1,2,3, and 4 respectively). An accident record may be Inserted, Changed, and Deleted, at any time.

General Details... See ScreenShot..

Many of the fields proferred for entry depend upon 'Descriptor' entries being available in the System Control file to ensure consistency and accuracy of input data Each such field has an associated button, Left MouseClick on which allows selection from existing values on the System Control file, whereas Right MouseClick allows a new value (for that topic) to be created 'on-the-fly' and inserted into the Control file, simultaneously returning the created value to the current field.
Fields highlighted with Red captions are mandatory fields.
Where the Drivers Module is installed the 'Driver' button allows selection from the DRIVERS' DataBase; otherwise key the Name AND Index Name directly. Where a driver is selected from the Drivers Database, his/her Full Name, Index Name, Licence Number, and deduced age are automatically returned.
Other fields are self-evident, with generously sized Accident and Damage narrative / comments fields.

Financial Details... See ScreenShot..

The 'Garages' button allows an unlimited number of Repairing garages to be declared for the accident. Details of these garages are held on a 'linked' file relative to the accident in question. Details held for each garage are :- the Garage Name , the 'Reason' for the work, Start Date, Authorised Date, Estimated and Actual costs, Invoice Number, Date Passed, and the Garage's own internal reference or Job Number (if any).
The full garage name and address are held on the System Addresses file in which new entries may be created as required.
Similarly the 'Credits' button allows an unlimited number of 'Sources of Credit' (or recovery) to be declared. Details held are the Name , the 'Reason' for the credit, Date, Value, and Invoice/Cheque reference in free-format. The full name (and address, if any) is held on the System Addresses file.
On the 'Payments' side the fields entitled 'Insurance Excess' and 'Solicitor's Costs' are fixed fields with static captions and usage, and on the Credits / Recovery side 'Excess Paid by Driver' is also fixed.
Both Payments and Receipts/Recovery may, in addition, have up to six optional Financial Captions fields declared for each category. These fields will only appear if specifically set-up by the user. A Financial narrative / comments field is provided.

Third Parties and Witnesses... See ScreenShot..

Allows any number of ThirdParties and Witnesses to be associated with the accident, with full Insert, Change, Delete facilities on each. Third Parties and Witnesses can only be maintained from within Accident maintenance and are not held on the System Addresses file. Both are entirely free-format, with sizeable narrative / comments.

User-Defined fields... See ScreenShot..

There may be up to sixteen of these User-Defined fields. See General description of User-Defined fields, See also User-Defined Maintenance . These fields will only appear if specifically set-up by the user.

Financial Analysis (Enquiry)
Accidents may be selected for the enquiry for a single, or selection of, operating locations, Up to 50 individual Locations may be selected and combined in any selection invocation. The required range of Locations is Tag-Selected. A range of Dates may be given on a 'From - To' basis. Date selection acts upon the 'Date of Accident'.
An option is provided for treatment of Insurance Excesses. The 'Include' Option does include Insurance Excess Values; the 'Do not Include' option does not; whilst the 'Excesses Only' option includes only Insurance Excesses. The default is to 'Include' Excesses.
Finally, an option is given to Include 'Closed Accidents ' (those which have a 'Closed Date' recorded); 'Open Accidents' (those which do not have a 'Closed Date' recorded); and 'All Accidents'. The default is 'Closed Accidents'.
Accidents are scanned according to the criteria given, and values for number of accidents, estimated and actual costs aggregated by 'Accident Type'. Those types not having any aggregate values are excluded in the final presentation.

Locate ThirdParty / Witness
Provides a convenient means of relating a Third Party or Witness by name to the accident with which he/she is associated. Once the entity is located clicking on the ListBox takes the user to Maintenance for THAT accident on the presumption that some form of 'Change' activity may be required.

Various Reports...

ALL reports have extensive selection / filtering capability, and a Report Preview facility.

• Accident Index
  Provides a concise listing of accidents (multiple accidents per report page) including Accident Reference; Accident Date; Date Closed; Date returned to Fleet; Driver Name; Regn.No; Nett Cost; Type; Usage; Operating Location; and Make/Model/Version of the vehicle.
• Full Accident Report
  A comprehensive report containing ALL the data regarding the accident, presented on a single accident per report page basis.
• Financial Analysis - Full Format
  Only accidents having some element of costs or receipts recorded are included. The report is produced in Operating Location sequence, with the full financial profile of each individual accident within the location presented. LOCATION totals are given in similar format at rhe end of each location, with OVERALL totals for ALL locations.
• Financial Analysis - Summary
  The report is summarised by Operating Location. Only locations with accidents having some element of costs or receipts recorded are included. The report is produced in Location sequence, with the full financial profile of each location presented, and finally OVERALL totals for ALL reported locations.
• League Tables - Full Format
  Provides a concise listing of accident occurrences per driver within each Operating Location (multiple drivers per report page). For each driver the:- Number of Accidents, the Percentage versus that Location, the Percentage versus Overall, Aggregate Costs, Recovered Costs, NettCost, the Percentage of Nett Cost versus that Location, and the Percentage of Nett Cost versus Overall are given. Totals are given for each Location produced, and finally OVERALL totals.
  The report may be produced by Number of Accidents, or Total Costs with highest values occurring first within each Location.
• League Tables - Summary
  Provides a listing of accident occurrences per location for each Operating Location (multiple locations per report page). For each location the:- Number of Accidents,the Percentage versus Overall, Aggregate Costs, Recovered Costs, NettCost, and the Percentage of Nett Cost versus Overall are given. OVERALL totals are also given. The report may be produced by Number of Accidents, or Total Costs with highest values occurring first.
• Driver Report
  Provides a listing of accident occurrences per driver in Driver (INDEX) name order, and in (latest) Accident Date order within each driver (multiple accidents per report page). For each driver salient details of each accident are given, with totals per driver of Number of Accidents, Costs, Recovered Costs, and NettCost.
• Accident Memos
  This facility allows drivers involved in accidents to be selectively or globally issued with a memo selected from a pre-prepared range. The required Memo document must first be selected from a ListBox, only documents with the filename suffix '.mmo' and residing in the current working directory will be presented in the ListBox.
  Thereafter selection is similar to Report Selection (Drivers), plus the additional options of selecting a range of drivers 'from' and 'to' their first INDEX name letter. Memos are produced in INDEX name sequence, with a single page per memo, per driver.