MINUTES OF COMMITTEE MEETING
Saturday, 12th November 2011 at 4.15
pm
Present:
|
William Crook (President) |
Lynne Cumberpatch |
Peter Moore |
|
Dinah Mairs (Chairman) |
Terry Bentley |
Pauline Payne |
|
Mark Goddard (Treasurer) |
Graham Brindley |
Andrew Scott |
|
Cathy Turski (Secretary) |
Phil Gross |
Stuart Wharton |
|
|
Kate Little |
|
- Apologies: Nick Clarke
- Minutes
of Meeting of 12th November 2011: were
approved and signed.
- Matters
Arising:
3.4.5 Situation regarding the
Flats: (a) Rob has looked at the
loose flashing on the chimney but is unable to do the work as steeplejack is
required but not urgent yet.
(b) Flat C –
still not let – outside entrance and hallway inspected – it was agreed
immediate improvements could be made to the lighting and Dinah & Kate would
obtain estimates before a decision is made on re-decoration.
3.4(i) Future Strategy –
Playing Strategy.
‘Play &
Discuss with an Expert’ - Two sessions have now been held – both fairly well
attended. Following feedback, future sessions
will be altered with possibly less boards played and the introduction of some
coaching on specific topics – suggestions from members on topics they would
like covered would be welcomed. The next
session will take place on 24th November and will include work on
slams. There will not be a December
session.
11.ii County Minutes on the web page – Graham still making enquiries
into this.
11.iv Valuation of trophies – The Eric Nunn Trophy is now back. Dinah & Peter will take all the trophies
to Kemps for valuation after the Crantock Bowl competition has taken place and
the engraving has been done.
11.v Future Strategy – Social Strategy – Two events organised to
date – several members have shown interest and though numbers taking part are
small, the general feeling is that these will grow. Future events to be put on the website &
Dinah will encourage members to take part in her newsletter.
4. Secretary’s Report: Nothing to report.
- Treasurer’s
Report:
£2,400 in the Bar Account - £1,500 to be transferred to the current
account. Current account will then
stand at £5,700. Loan now stands at
approx £10,000 – a further £3,000 to be paid off. Mark said that he hoped the loan was
fully paid off by March of next year – we would then need to consider on
what to spend excess income.
- Membership
Secretary’s Report: we now have 28 new members
from the beginners’ class whom we can email and invite to play and to come
to social events. A further 2 new
members have joined in the past couple of months.
7. Teaching: Beginners’ course now running
– 28 students though this will possibly drop to 24. Andrew has decided that he
would like to continue teaching, and suggested that an additional beginners’
course could be run, starting early next year – possibly a smaller class, with
Graham and Stuart taking on the teaching. Graham & Stuart to liaise to find
a suitable evening/afternoon. There are a number of people on
the waiting list and Andrew will contact them when details arranged. Phil will also post on website.
8. Special
Events:
(i)
Eric Nunn Trophy – for mixed
pairs, won by Mel Shepherd & Norma Graham
(ii)
Crantock Bowl – Teams of 4 –
Sunday, 20th November – 9 teams have entered so far – possibly
another couple still to enter.
(iii)
Children In Need – Tuesday 15th
November – Raffle going well, tickets now being sold and some prizes have been
donated.
(iv)
Cullen Cup – will start again Friday, 6th January 2012 and
run for 6 months,
(v)
Christmas Party – a discussion was held on the date for this event as
several members had said that it was too near Christmas, but it was decided to
leave it as arranged.
9. Future Strategy: The Property
Mark gave a brief
introduction, reiterating that once the loan on the property is paid off, we
need to examine the options on the best way to make use of our income. Various
options were discussed, including:
o
selling the property and moving to purpose built accommodation or at
least accommodation with a larger playing area. (location and parking facilities are good and
we may not be able to find similar anywhere else)
o
remaining in the present building and making structural alterations,
opening up the space so that rooms 1,2 &3 are combined in some way (though
the stairs to the flats may be an obstacle to making them into a single room)
o
extending & upgrading the
kitchen area
o
the best use of the flats – though
overall the flats provide a good
source of revenue, they do take up a disproportionate amount of the Chairman
and the Committee’s time. Should we
consider converting them into playing rooms, which could be used for
matches/teaching etc.
As
Flat C has still not been let – should we consider employing a steward to take
over day-to-day management of the building, catering & bar duties? (Free use of Flat C + a small remuneration)
Although
no decisions can obviously be taken at this time it was felt that the
discussion was well worth while and a regular review should be made.
o
Letter to be sent to Marriotts requesting feedback on why flat C not
taken. Also to request a breakdown of
the service they are contracted to provide, so that we are in a better position
to consider any action on the flats.
10. Suggestion Book: No Suggestions
11. Date
and Time of Next Meeting:
Saturday, 14th
January 2012 at 4.45pm
12. AOB -
(i)
Hire of room for teams of 8 – a brief discussion
took place but there was some discrepancy concerning the actual charges. Item therefore held over to the next
meeting.
(ii)
Club Cleaner – Rita, the present cleaner, is
unable to continue due to family commitments.
Dinah has interviewed a new cleaner, who will hopefully be able to take
over from the beginning of December (currently paid £50pw)
(iii)
Kate requested a review of the prize
money. It was agreed to increase the
first prize to £5.00, 2nd and 3rd prizes to remain the
same.
(iv)
Dinah said she would like to step down as
Chairman at the next AGM, when she will have completed 4 years in the role, and
added as an after- thought that
she might be prepared to stay for another year if no-one was prepared to take
over.
The Meeting closed at 5.45pm.
Signed Date