Thierry Daugeron Party & Events Organiser Specialist

Events & Outside Catering 2008 - Terms & Conditions...

1. This Company offers a comprehensive service for the organisation of Special Events. We offer an individually
tailored service to suit both Corporate and Private Clients. We provide a seamless and discrete service to suit all
occasions, functions and events, from Weddings to Golf Days and Private Parties to Corporate Receptions, on the Clients premises or hired facilities. We will also source appropriate facilities, if required.

2. We offer a free initial consultation on the proposed site of the event, at the Clients premises (no more than 20 miles or fee will be charged), or in our offices. Following that initial Meeting, we will prepare an individual schedule and a quotation for each element of the Event, which will include our Fee for the organisation and execution of the Occasion.

3. After the initial consultation and the initial quotation has been submitted, if any further meetings, or consultations are requested by the client, these one will be charged at the standard rate of £ 150.00 + VAT for a meeting lasting no more than an hour (+ transport fee above 20 miles)

4. When a booking has been confirmed from a consultation, for which a charge has been raised, 50 % of the meeting cost will be refunded on the final invoice.

5. Once a provisional booking has been made it must be confirmed by the payment of a deposit. There will then follow one to three Consultations, free of charge, to enable the details to be finalised.

6. In the case of a wedding organisation package, a certain amount of consultation may be included in your personalized package. When meeting are not included in the package, a fee of £ 100.00 + VAT per hours meeting (Transport calculated in the time of the meeting) will be payable in full either before the meeting take place or will be added to the final invoice.

7. All quotations will be confirmed in writing. Every quotation will be based on consultations with and details provided by our Client. Quotations will be detailed and charges will be shown by item, eg:

Food
Drinks
Organisation fee
Staffing fee
Equipment hire
Linen Hire
Marquee, premises hire
Entertainment
And other requirements

8. Staffing Costs will be based on requirements of our Client and will depend on the amount of work, the schedule involved in satisfying our Clients wishes and the timing of the event. All costs will be listed relating to a working time scale.

Manager £ 25.00 per hour
Waiting staff £10.50 per hour
Bar staff £ 12.50 per hour
Kitchen staff £15.00 per hour

9. Any overtime will be charged extra and added to the final invoice at the following rate:

Day time (8.00 am to Midnight) standard rate;
From midnight up to 2.00 am the cost will be 1.5 times the standard hourly rate;
From 2.00 am to 8.00 am the cost will be double the standard hourly rate.
All hourly rates will be calculated per ¼ of hour, or part thereof.

10. Occasionally, overtime may incur before, during or after the event because of unplanned changes to the schedule, or weather conditions or a situation created by the Client, the guests or by a client designated supplier, or by Force Majeure. These costs will be added to the final invoice.

11. The cost of transport may need to be added to the normal staff costs depending on the number of staff needed for the event, the location of the event, and “anti-social” start and finish times. After a certain finishing time of the event, taxis may be needed to get staff back home safely. Cost will be added to the final invoice.

12. Wherever possible all chargeable items will be agreed in advance and confirmed in writing. However, it is possible that additions may be incurred if the concept of the Event is altered. Such additional costs will, wherever practical, be communicated and agreed in advance, but, as stated in paragraph 9 above, occasionally alterations may be forced at short notice by happenings and prior discussion may not be practical, or possible.

13. Thierry Daugeron Parties & Events Organiser costs will always be quoted excluding VAT. The VAT will be added to all invoices at the rate applicable at the invoice date. All costs quoted during the enquiry and correspondence following are subject to Market Fluctuation.

14. On agreeing the booking, we will raise an invoice for a deposit of £ 500+ VAT; settlement of this invoice will be regarded as confirmation of the date of our Client’s Event and our Clients acceptance of our Terms and Conditions. The date will be regarded as provisional until full settlement of the deposit invoice has been made.

It will be refundable in full only if the event goes ahead.
If the date of the event changed, the deposit will be refundable only if business has not been lost for the company due to the change of date
Booking deposit will not be refundable if cancellation of the event happens any time from the day we received this deposit.

15. Following consultations with the Client, when the details of the event have been finalized, the schedule and costings will be confirmed in writing and sent to the Client by mail, or e-mail. At this point a deposit of the 50 % (+ VAT) of the anticipated cost of the event (including anticipated cost of any suppliers involved, whether arranged by, or designated by the Client) will become payable. The payment of this deposit will be regarded as confirmation of the Clients order. Any changes of the mutually agreed details after this time may incur additional cost, which will be added to the final invoice.

Between six and five months before the date of the event 50% of the Event Deposit will be refunded;
Between four and two months before the date of the event 20% of the Event Deposit will be refunded;
Less than two months before the date of the event the full Event will be forfeit.

16. Two months before the date of the event, payment of a further 25% of the approximate total cost of the event will become due. (This clause is only applicable for large event) This sum will be non refundable in most circumstances. Some suppliers may require payment in part, or in full at the time of order, such payments will be non-refundable to the Client. All deposits, stage payments and advance payments will be deducted from the final invoice.

17. The Final Invoice will be raised 2 weeks before the event, or as soon as all services and expenditure has been accounted for. Full settlement of the Final Invoice must reach our offices within six days of the date of invoice. Any items changed from the last invoices at the event will be chargeable after the event. (Number of guests attending, all drinks consumption and any items due to unplanned circumstances)

18. If payment is not received within the above mention timescale, we reserve the right to add an interest charge of 8 % + VAT to the full final invoice value per day above the rate of Bank of England.

19. We will accept payment made in cash, by cheque, debit or credit card. For all debit, or credit card transaction over £1000.00 (including VAT), a surcharge of 2.5% will be added to the total amount paid by this type of card. Except for all American Express transactions, where, whatever the amount, a surcharge of 3.5% will be added to the total amount paid by this card. Such surcharge will be agreed during the consultation process.

20. The charges mentioned in paragraph 19, above, apply to all payments received and for any refundable sums.

21. Certain conditions mainly based on late booking may vary from the terms previously set out and conditions for payment, or refundable sums. These special conditions will be agreed during our consultations and will be confirmed in writing and included with our initial quotation.

22. Thierry Daugeron, Parties & Events Organiser reserves the right to withdraw their services without giving any reason thereunto, giving up to 30 days notice before the event, if Thierry Daugeron, believes it would be inappropriate, or the Company may be at risk by continuing with the organisation of the event. If the reason for the discontinuation is not caused by the actions of the Client, all monies paid by this stage will be fully refunded. If the reason for Thierry Daugeron withdrawing the Company’s services is as a consequence of the Client not complying with our terms & conditions, or other actions, the full deposit will be forfeited.

23. Thierry Daugeron Parties & Events Organiser holds Public Liability Insurance cover of £10,000,000.00

24. We recommend that Clients ensure that they have adequate insurance cover to meet any claims that might arise from any incident, or accident at the Event. We can recommend Companies offering appropriate Event Insurance cover, if so required.

25. For an event taking place on private grounds outside of buildings already insured, it will be the responsibility of the Client to ensure that the location is adequately insured for the event itself and for all equipment required to be on site before, during and after the event.

27. A copy of your insurance details may be requested to confirm you have adequate cover to protect against any damages or loses.

28. Thierry Daugeron Parties & Events Organiser may be signing on your behalf various contracts with companies involved in the organisation of your event. By employing Thierry Daugeron Parties & Events Organiser, you are taking all responsibilities of this contract and is content. All copies of the contract can be forwarded to the client on request.

29. Access to the location of the Event will be required before, during and after the event. The extent of access required will be agreed during our consultations. This period will be defined leading up to the event. A working time scale including delivery and collection will be agreed and confirmed in writing. Access to the site must be available to all companies involved in the event, as agreed in our consultations.

30. On the day of the Event, parking spaces must be provided for staff cars and Company vehicles.

31. It is a legal requirement that all catering facilities have running hot & cold water.

32. Electricity of sufficient power to meet the requirements of the equipment needed for the event will also need to be provided. If a generator is necessary it must be installed for the event. This Company cannot be held responsible for the failure of the supply of electricity before, during and after the event, which could impinge on the successful conduct of the event.

33.Toilets, with hand washing facilities must be provided for the Guests and for the staff during the whole period the staff is on duty for your event.

34. The disposal of any refuse, waste and glass generated by the event will not be the responsibility of Thierry Daugeron Parties & Events Organiser. The provision of Waste Disposal can be arranged.

35. All above details will be discussed during our consultations and a full risk assessment will be compiled to comply with Health and Safety regulations, which you will be asked to fill in and sign.

36. Before, during and after the event if there are any breakages, damage or if any items are stolen from any equipment left on site by Thierry Daugeron Parties & Events Organiser or from any related suppliers, the full cost of replacement of the item(s) will be chargeable and added to the final invoice.

37. When Thierry Daugeron Parties & Events Organiser is using the clients premises ( various rooms, kitchen, etc…), Thierry Daugeron PEO will accept responsibilities for damage or breakage unless agreed with the Client, if the matter has been reported to this company on the day then the company leave the premises. A full check of the equipment, utensil, furniture, rooms, etc … will be done in the presence of the owner of the location, before and after the event.

38. For events where a “Paying Bar” is in place, an Occasional Liquor Licence is required and it is the responsibility of the Client to apply for it and to take the cost of it, however solutions to this can be agreed. We cannot accept any responsibility if the appropriate Licence is not in place. Please allow a minimum of a month for the licence to obtain. A copy of the licence will be required to be on display. Additionally, a copy of the licence will be required for our files.

39. If the client is providing drinks that are to be sold at the bar, a full price list with details of unit measures will be required for display at the bar. In such case it will be necessary to provide a float of a minimum of £200.00 (depending on the size of the event) for the tills consisting of small denomination of coins.

41. For a civil wedding ceremony it will be the responsibility of the wedding Couple to organise the registrar and the licence, if the ceremony is in a location other than the facility offered by the Local Authority. Thierry Daugeron Parties & events Organisers will not be held responsible for any part of the organisation of, or payment for the wedding ceremony unless agreed in advance and confirmed in writing.

42. TD Parties & Events Organiser will not and cannot be held responsible for the behaviour, or misbehaviour of any Guest, or Invitee to any Event. TD Parties & Events Organiser reserves the right to summon such assistance as they deem necessary to protect the safety of their personnel, equipment and sub- contractors.

43. TD Parties & Events Organiser will not and cannot be held responsible should any Guest, or Invitee at any Event bring Illegal Substances onto the Event Site and, or use such Illegal Substances. TD Parties & Events Organiser reserves the right to take whatever action they deem necessary to protect themselves, their staff and sub-contractors from prosecution, or other penalties.

I / we…………………………………............................................................... (Full Name, or Company Name)

of (address)……………………………………………………………………...........................................................

……………………………………………………………………………..................................................................

Tel:…………………………………........................... Mobile:………………………………...................................

Email:................................................................. Fax:…………………………………....................................

Date of the event:…………………………………………………………...............................................................

................................................................................................................................................................

Confirm I / We have been in receipt of and agreed to abide by Thierry Daugeron, Parties & events Organiser Terms & Conditions and I/ We are responsible to pay any invoices related to the event for which theses Terms & Conditions has been issue for.

Signature:...........................................................................................

Date:..................................................................................................

Print Name (if a Corporate Booking):.....................................................

Position in the Company:.....................................................................




	*Events & Outside Catering 2008 - Terms & Conditions... The Service:* 1. This Company offers a comprehensive service for the organisation of Special Events. We offer an individually tailored service to suit both Corporate and Private Clients. We provide a seamless and discrete service to suit all occasions, functions and events, from Weddings to Golf Days and Private Parties to Corporate Receptions, on the Clients premises or hired facilities. We will also source appropriate facilities, if required. Consultations and Meetings: 2. We offer a free initial consultation on the proposed site of the event, at the Clients premises (no more than 20 miles or fee will be charged), or in our offices. Following that initial Meeting, we will prepare an individual schedule and a quotation for each element of the Event, which will include our Fee for the organisation and execution of the Occasion. 3. After the initial consultation and the initial quotation has been submitted, if any further meetings, or consultations are requested by the client, these one will be charged at the standard rate of £ 150.00 + VAT for a meeting lasting no more than an hour (+ transport fee above 20 miles) 4. When a booking has been confirmed from a consultation, for which a charge has been raised, 50 % of the meeting cost will be refunded on the final invoice. 5. Once a provisional booking has been made it must be confirmed by the payment of a deposit. There will then follow one to three Consultations, free of charge, to enable the details to be finalised. 6. In the case of a wedding organisation package, a certain amount of consultation may be included in your personalized package. When meeting are not included in the package, a fee of £ 100.00 + VAT per hours meeting (Transport calculated in the time of the meeting) will be payable in full either before the meeting take place or will be added to the final invoice. Fees: 7. All quotations will be confirmed in writing. Every quotation will be based on consultations with and details provided by our Client. Quotations will be detailed and charges will be shown by item, eg: Food Drinks Organisation fee Staffing fee Equipment hire Linen Hire Marquee, premises hire Entertainment And other requirements 8. Staffing Costs will be based on requirements of our Client and will depend on the amount of work, the schedule involved in satisfying our Clients wishes and the timing of the event. All costs will be listed relating to a working time scale. Manager £ 25.00 per hour Waiting staff £10.50 per hour Bar staff £ 12.50 per hour Kitchen staff £15.00 per hour 9. Any overtime will be charged extra and added to the final invoice at the following rate: Day time (8.00 am to Midnight) standard rate; From midnight up to 2.00 am the cost will be 1.5 times the standard hourly rate; From 2.00 am to 8.00 am the cost will be double the standard hourly rate. All hourly rates will be calculated per ¼ of hour, or part thereof. 10. Occasionally, overtime may incur before, during or after the event because of unplanned changes to the schedule, or weather conditions or a situation created by the Client, the guests or by a client designated supplier, or by Force Majeure. These costs will be added to the final invoice. 11. The cost of transport may need to be added to the normal staff costs depending on the number of staff needed for the event, the location of the event, and “anti-social” start and finish times. After a certain finishing time of the event, taxis may be needed to get staff back home safely. Cost will be added to the final invoice. 12. Wherever possible all chargeable items will be agreed in advance and confirmed in writing. However, it is possible that additions may be incurred if the concept of the Event is altered. Such additional costs will, wherever practical, be communicated and agreed in advance, but, as stated in paragraph 9 above, occasionally alterations may be forced at short notice by happenings and prior discussion may not be practical, or possible. 13. Thierry Daugeron Parties & Events Organiser costs will always be quoted excluding VAT. The VAT will be added to all invoices at the rate applicable at the invoice date. All costs quoted during the enquiry and correspondence following are subject to Market Fluctuation. Payment terms: Booking Deposit 14. On agreeing the booking, we will raise an invoice for a deposit of £ 500+ VAT; settlement of this invoice will be regarded as confirmation of the date of our Client’s Event and our Clients acceptance of our Terms and Conditions. The date will be regarded as provisional until full settlement of the deposit invoice has been made. Of the Deposit: It will be refundable in full only if the event goes ahead. If the date of the event changed, the deposit will be refundable only if business has not been lost for the company due to the change of date Booking deposit will not be refundable if cancellation of the event happens any time from the day we received this deposit. Event Deposit 15. Following consultations with the Client, when the details of the event have been finalized, the schedule and costings will be confirmed in writing and sent to the Client by mail, or e-mail. At this point a deposit of the 50 % (+ VAT) of the anticipated cost of the event (including anticipated cost of any suppliers involved, whether arranged by, or designated by the Client) will become payable. The payment of this deposit will be regarded as confirmation of the Clients order. Any changes of the mutually agreed details after this time may incur additional cost, which will be added to the final invoice. Of the Event Deposit, if written cancellation is received at our offices: Between six and five months before the date of the event 50% of the Event Deposit will be refunded; Between four and two months before the date of the event 20% of the Event Deposit will be refunded; Less than two months before the date of the event the full Event will be forfeit. Stage Payments 16. Two months before the date of the event, payment of a further 25% of the approximate total cost of the event will become due. (This clause is only applicable for large event) This sum will be non refundable in most circumstances. Some suppliers may require payment in part, or in full at the time of order, such payments will be non-refundable to the Client. All deposits, stage payments and advance payments will be deducted from the final invoice. Final Invoice 17. The Final Invoice will be raised 2 weeks before the event, or as soon as all services and expenditure has been accounted for. Full settlement of the Final Invoice must reach our offices within six days of the date of invoice. Any items changed from the last invoices at the event will be chargeable after the event. (Number of guests attending, all drinks consumption and any items due to unplanned circumstances) 18. If payment is not received within the above mention timescale, we reserve the right to add an interest charge of 8 % + VAT to the full final invoice value per day above the rate of Bank of England. 19. We will accept payment made in cash, by cheque, debit or credit card. For all debit, or credit card transaction over £1000.00 (including VAT), a surcharge of 2.5% will be added to the total amount paid by this type of card. Except for all American Express transactions, where, whatever the amount, a surcharge of 3.5% will be added to the total amount paid by this card. Such surcharge will be agreed during the consultation process. 20. The charges mentioned in paragraph 19, above, apply to all payments received and for any refundable sums. 21. Certain conditions mainly based on late booking may vary from the terms previously set out and conditions for payment, or refundable sums. These special conditions will be agreed during our consultations and will be confirmed in writing and included with our initial quotation. 22. Thierry Daugeron, Parties & Events Organiser reserves the right to withdraw their services without giving any reason thereunto, giving up to 30 days notice before the event, if Thierry Daugeron, believes it would be inappropriate, or the Company may be at risk by continuing with the organisation of the event. If the reason for the discontinuation is not caused by the actions of the Client, all monies paid by this stage will be fully refunded. If the reason for Thierry Daugeron withdrawing the Company’s services is as a consequence of the Client not complying with our terms & conditions, or other actions, the full deposit will be forfeited. Responsibilities: 23. Thierry Daugeron Parties & Events Organiser holds Public Liability Insurance cover of £10,000,000.00 24. We recommend that Clients ensure that they have adequate insurance cover to meet any claims that might arise from any incident, or accident at the Event. We can recommend Companies offering appropriate Event Insurance cover, if so required. 25. For an event taking place on private grounds outside of buildings already insured, it will be the responsibility of the Client to ensure that the location is adequately insured for the event itself and for all equipment required to be on site before, during and after the event. 26. Security guards can be provided if required. 27. A copy of your insurance details may be requested to confirm you have adequate cover to protect against any damages or loses. 28. Thierry Daugeron Parties & Events Organiser may be signing on your behalf various contracts with companies involved in the organisation of your event. By employing Thierry Daugeron Parties & Events Organiser, you are taking all responsibilities of this contract and is content. All copies of the contract can be forwarded to the client on request. Access & parking: 29. Access to the location of the Event will be required before, during and after the event. The extent of access required will be agreed during our consultations. This period will be defined leading up to the event. A working time scale including delivery and collection will be agreed and confirmed in writing. Access to the site must be available to all companies involved in the event, as agreed in our consultations. 30. On the day of the Event, parking spaces must be provided for staff cars and Company vehicles. Facilities: 31. It is a legal requirement that all catering facilities have running hot & cold water. 32. Electricity of sufficient power to meet the requirements of the equipment needed for the event will also need to be provided. If a generator is necessary it must be installed for the event. This Company cannot be held responsible for the failure of the supply of electricity before, during and after the event, which could impinge on the successful conduct of the event. 33.Toilets, with hand washing facilities must be provided for the Guests and for the staff during the whole period the staff is on duty for your event. 34. The disposal of any refuse, waste and glass generated by the event will not be the responsibility of Thierry Daugeron Parties & Events Organiser. The provision of Waste Disposal can be arranged. 35. All above details will be discussed during our consultations and a full risk assessment will be compiled to comply with Health and Safety regulations, which you will be asked to fill in and sign. Breakages: 36. Before, during and after the event if there are any breakages, damage or if any items are stolen from any equipment left on site by Thierry Daugeron Parties & Events Organiser or from any related suppliers, the full cost of replacement of the item(s) will be chargeable and added to the final invoice. 37. When Thierry Daugeron Parties & Events Organiser is using the clients premises ( various rooms, kitchen, etc…), Thierry Daugeron PEO will accept responsibilities for damage or breakage unless agreed with the Client, if the matter has been reported to this company on the day then the company leave the premises. A full check of the equipment, utensil, furniture, rooms, etc … will be done in the presence of the owner of the location, before and after the event. License: 38. For events where a “Paying Bar” is in place, an Occasional Liquor Licence is required and it is the responsibility of the Client to apply for it and to take the cost of it, however solutions to this can be agreed. We cannot accept any responsibility if the appropriate Licence is not in place. Please allow a minimum of a month for the licence to obtain. A copy of the licence will be required to be on display. Additionally, a copy of the licence will be required for our files. 39. If the client is providing drinks that are to be sold at the bar, a full price list with details of unit measures will be required for display at the bar. In such case it will be necessary to provide a float of a minimum of £200.00 (depending on the size of the event) for the tills consisting of small denomination of coins. 40. We can provide Tills if it is required. (At a cost) Weddings: 41. For a civil wedding ceremony it will be the responsibility of the wedding Couple to organise the registrar and the licence, if the ceremony is in a location other than the facility offered by the Local Authority. Thierry Daugeron Parties & events Organisers will not be held responsible for any part of the organisation of, or payment for the wedding ceremony unless agreed in advance and confirmed in writing. General 42. TD Parties & Events Organiser will not and cannot be held responsible for the behaviour, or misbehaviour of any Guest, or Invitee to any Event. TD Parties & Events Organiser reserves the right to summon such assistance as they deem necessary to protect the safety of their personnel, equipment and sub- contractors. 43. TD Parties & Events Organiser will not and cannot be held responsible should any Guest, or Invitee at any Event bring Illegal Substances onto the Event Site and, or use such Illegal Substances. TD Parties & Events Organiser reserves the right to take whatever action they deem necessary to protect themselves, their staff and sub-contractors from prosecution, or other penalties. Terms & conditions I / we…………………………………............................................................... (Full Name, or Company Name) of (address)……………………………………………………………………........................................................... …………………………………………………………………………….................................................................. Tel:…………………………………........................... Mobile:………………………………................................... Email:................................................................. Fax:………………………………….................................... Date of the event:…………………………………………………………............................................................... Address of the event (if different from the above): ................................................................................................................................................................ ................................................................................................................................................................ Confirm I / We have been in receipt of and agreed to abide by Thierry Daugeron, Parties & events Organiser Terms & Conditions and I/ We are responsible to pay any invoices related to the event for which theses Terms & Conditions has been issue for. Signature:........................................................................................... Date:.................................................................................................. Print Name (if a Corporate Booking):..................................................... Position in the Company:.....................................................................