Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 11^th November 2009 at
Whixall Social Centre starting at 7.30 pm

 Present:

Chairman:        Graham Murphy

Councillors:     J Demet, S Beer, D Edgerton, J Spenser, M Trow, D Astbury, M Peile  
C Mellings (County Councillor) P Dee (County Councillor)           

123/09  Apologies for Absence

None 

124/09  Disclosures of Personal and Prejudicial Interest

Cllr Beer declared an interest in a funding application for the Social Centre under Agenda Item 6 - Budget 

125/09  Minutes of Meeting on  14^th October 2009

After an adjustment to the breakdown of costs relating to website development the minutes were agreed as an accurate record. And thus it was 

126/09  Matters Arising from the Minutes not featured on the Agenda

Coton Cricket Club:  The Clerk reported that Mr Brace of Coton Cricket Club had welcomed the Parish Council’s offer of a joint fundraising initiative in the Spring. 

127/09   Public Session

Mr Dennis Stafford asked if the sign directing people to the “scrap yard” could be changed to something more suitable to the environment, i.e. “Furbers”.  Cllr Mellings advised this matter was being progressed. 

128/09   Financial Matters

Balances 

 Outstanding Accounts 

Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Edgerton, seconded by Cllr  Demet and agreed by all present. And thus it was  

·        NSW:  Phoebe Ashton and John Harrison gave a verbal summary of the month’s

activities and the written report was distributed to those present.  The yellow bus requires major repairs but will be made roadworthy as it provides good wheelchair access.  The Council confirmed their willingness to provide funding out of their current budget if the agreed format of monthly reports continues and to pass ownership of the bus to NSW once the funding agreement comes to an end. NSW will attend the March meeting. NSW invited Councillors to take a ride on the bus and meet the passengers.

·        Monthly balance sheet for October 09 was distributed. No questions or comments.

·        2010/2011 Budget.  The Clerk presented the second draft budget with

amendments to include £100 for website development and expected receipts from the Inland Revenue for VAT and an on-line tax return incentive.  It was agreed that £800 should be budgeted in 2010/11 for community initiatives in support of the parish plan, parish questionnaireand quality status objectives.   The revised budget required a precept of £6237. The Chairman proposed acceptance of the budget, Cllr Beer seconded, and all present agreed. And thus it was.   

Three quotes for re-furbishing the Social Centre floor were provided by Cllr Beer in support of their claim for funding and for which the current budget year has provision for a contribution of £625.                                                                                                            

129/09   Planning Issues

Planning Applications

·        None Received.

Planning Decisions

·        None Received

·        Planning query:  Cllr Dee will investigate whether planning permission has been granted/is required at Holly Cottage and the Waggoners. 

130/09   Highways

No issues reported 

131/09  Quality Status

·        Noticeboards:  The Clerk had requested quotations for the above.  One written

 quotation received and others awaited.  Likely cost is £500 for smaller single boards (to display approx 6-8 A4 sheets).  Double boards approx £800.  The Clerk will obtain quotations for notice boards with a lockable section and the Council will seek grant support for the provision of up to 6 notice boards as additions or replacements to the current provision.  .

·        Website:  Cllrs Spenser and Demet will present the first draft of the bespoke website in January for the purpose of reviewing style, content etc. Cllr Demet requested suitable pictures for the website to be sent to her. It was agreed that a Parish Council logo would add interest and value. The Chairman will ask the Headteacher at Whixall C of E primary school if the children would like to submit designs to a brief that would be provided. 

132/09   Parish Matters

·        Telephone Box – Welsh End:  The three options of Adoption, Sponsorship and

 seeking to remain current arrangements were explained by the Clerk and the timescale for response. Cllr Beer proposed The Council Adopt the Welsh End box as a heritage item, retain the box at the Social Centre as a working unit in the long-term and keep the Rack Lane box for as long as practicable given its low usage. Cllr Edgerton seconded and all Councillors agreed.  And thus it was  

·        Parish Plan:  Not discussed

·        Senior Citizens Christmas party:  A revised checklist was issued.  The Chairman will check the date of the Children’s Christmas party to ensure decorations are up in time and Cllr Beer agreed to begin the decoration process next week. Cllr Beer and the Clerk agreed Wednesday 2^nd December to purchase non-perishables.  Cllr Beer will arrange for a local butcher to provide the beef.

·        Councillor Vacancy – public noticed posted 5^th November 09 

133/09  Correspondence

·        Cllr Mellings – 19.10.09.  Missing Whixall Sign along Ossage Lane between Greenbank and Four Lane Ends – replacement requested and expected in about a month.

·        Shropshire Council 23.10.09 – Speed Limit Policy and Rural Roads Speed Limit Policy – the clerk briefed the meeting

·        Shropshire Council October 2009 – Standards in Local Government – copy to each Parish Councillor

·        Cllr Mellings e-mail 27/10/09: Public meeting 5^th November re. Wem Medical Centre - noted

·        Natural England 18^th Annual Report – circulated to all present

·        North Shropshire Area Committee Agenda 18^th November, Edinburgh House and Minutes of April 2009 meeting. Cllr Beer to attend.

·        Rural Payments Agency – acknowledgement of mapping update response - noted

·        Shropshire Council: Response to planning complaint regarding Sunnyside, Whixall – noted. No further action

·        Proposed electoral fees for town and parish councils - noted

·        E-mail from Cllr Mellings re. “creating a coppice” initiative. - noted

·        Cllr Mellings 19.10.09 – Directional Sign for St Mary’s Church – The Traffic Management Section has agreed to provide a sign to the Church 

134/09  Councillors Reports:

None
The meeting closed at 9.45pm 

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Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 14th October 2009 at

 Present:

Chairman:        Graham Murphy

Councillors:     J Demet, S Beer, D Edgerton, J Spenser, C Mellings (Shropshire County  Councillor)                                   

111/09  Apologies for Absence

County Councillor Dee- prior commitment

Cllr Peile – personal
M Trow – work commitments
D Astbury – ill-health

 112/09  Disclosures of Personal and Prejudicial Interest

None 

113/09  Minutes of Meeting on  9^th September 2009

Amendments to recognise that County Councillor Dee attended the September meeting and that Cllr Edgerton was absent were recorded. Subsequently, the Minutes of 9^th September 2009 meeting were agreed as an accurate record and thus it was 

114/09  Matters Arising from the Minutes not featured on the Agenda

None 

115/09   Public Session

One member of the public attended.  A request for a “Whixall” sign on entering the village near Browns Brook was noted and will be followed up by Councillor Mellings. 

116/09   Financial Matters

Balances 

Outstanding Accounts 

 Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Beer, seconded by Cllr Demet and agreed by all present. And thus it was  

·        NSW:  Mr Hughes submitted the first monthly report using the revised reporting format. He advised that the yellow bus provided through the grant was off the road requiring major repairs.  He asked if the Parish Council would agree to fund the white bus which was now being used well throughout the parish.  The Council agreed that the terms of the Agreement did permit funding of a different vehicle and £500 will be paid to NSW in February 2010, providing regular reports continue to be received.  It was noted that Phoebe Ashton of NSW will attend the November meeting.

·        Monthly balance sheet for September 09 and the quarterly expenditure report to

 30^th September 09 were distributed.  No questions or comments.

·        2010/2011 preliminary budget. The Clerk gave an overview of anticipated income and expenditure to the 2009/10 year end and tabled a draft budget for 2010/2011. In response to the recent parish survey it was decided to cost the replacement/addition of notice boards in several locations throughout the parish, to improve communication.  Also to allocate funds towards a bespoke website, hosted externally at a cost of approximately £100. The Clerk will table a second draft budget at the November meeting.                                                                                                               

117/09   Planning Issues

Planning Applications considered at the October 2009 meeting

·        09/2476/FUL:  Erection of stable/livestock building. Goblins Lane/Green Lane

      Junction, Whixall.  Do Not Object

·        09/02515/LB:  Works to facilitate modification of the bridge from manual to

      hydraulic operation.  Allmans Bridge, Browns Brook, Whixall.  Do Not Object

Notified Decisions:

·        09/01779/FUL:  New brick chimney on attached barn on dwelling.  Cumberland Cottage, Cumberland Lane, Whixall.  Grant Full Planning Permission.

·        09/02145/FUL: Erection of steel portal framed building.  Yew Tree House, Welsh End, Whixall. Grant Full Planning Permission

Prior Notification:l

·        09/01949/AGR:  Prior notification for the erection of a general storage agricultural building.  Brook House, 9 Moss Lane, Whixall.  Prior Approval is Not Required.

Certificate of Lawful Use or Development

·        09/01283/CPE:  Certificate of Lawfulness to use residential dwelling in breach of agricultural condition No.3 attached to PP – N/81/676/WX/96 dated 3/3/82. Ladywell Nurseries. 

118/09  Quality Status

·        Website:  Cllr Demet and her husband presented their research into the available Designs and costs for website development.  It was agreed to develop a bespoke website to be known as “Whixall Parish Council” site, hosted by an external supplier. Start up costs estimated as between £30 - £70 with an annual charge of £7 for the domain name.  Cllr Demet and Cllr Spenser agreed to progress this development and be responsible for the on-going management of the site.  Likely timescale is 2 -3 months.

·        Annual Report:  The Chairman presented the Annual Report for 2008/09.  It was noted that this report will need to be published by 30^th June following the year end date in order to fulfil quality council requirements and distributed to each home in the parish.

·        Councillor Surgeries:  Councillor surgeries will be held one hour before the commencement of the monthly meeting commencing in January 2010, to be hosted as follows:

                  January                        6.30 pm          Chairman
                  February                      6.30 pm          Councillor Beer
                  March                          6.30 pm          Councillor Spenser 

·        Noticeboards:  To progress towards the objective of better communication within

 the parish and in response to the survey calling for improving the appearance of the parish, the Clerk was asked to cost 4 additional/replacement notice boards and a designated lockable notice display board at the Social Centre as a dedicated information access point for the work of the Parish Council. 

119/09   Highways

·        Signage:  Councillor Mellings to agreed to speak with Mr Ellis of Highways to Request signs directing people to St Mary’s Church

·        Nurse Davies reported a problem of water accumulating on the road and running into her property.  Cllr Beer will investigate and advise the Clerk if the problem continues. 

120/09   Parish Matters

·        United Reform Church:  The Clerk has requested quotations for cutting the grass and tidying the cemetery grounds

·        Telephone Box – Welsh End:  The Clerk explained the process and also the possibility of retaining a cashless payphone at the Social Centre.  Further information regarding insurance costs will be made. Applications to adopt the kiosk to be made before December and information on the process is awaited from Lois Dale at the Council offices.

·        Parish Plan:  Noticeboards to improve communication in the village are being Costed

·        Remembrance Sunday:  The service will be held on the 8^th November at Welsh End Chapel.  Councillors will meet at the cenotaph at 10.30 am and go onto the Chapel afterwards. Cllr Beer and Cllr Edgerton agreed to tidy the surrounding area.  Cllr Edgerton will deliver the reading and the Chairman will read the names of the fallen.

·        Senior Citizens Christmas party:  Nurse Molly Davies has agreed to cut the cake which Mrs Allman is going to produce.  The Clerk confirmed an entertainment duo known as the Jenny Miller duo has been booked at a fee of £200. Cllr Beer has ordered the beef and Cllr Edgerton will organise ham from Braynes Hall. The Clerk will circulate an updated checklist. 

121/09  Correspondence

·        Coton Cricket Club:  Mr Glyn Brace of the cricket club had written to request a donation towards the restoration of the club house and ground.  It was decided that under Section 137 rules the Parish Council could make a donation but preliminary budget discussions showed that funds may not be available.  The Clerk was asked to write to Mr Brace explaining the situation and suggesting a joint funding raising initiative, perhaps a cricket match and/or event at the village hall in the Spring of 2010.

·        Rural Payments Agency – Mapping Register.  The Council reviewed and approved  the accuracy of the maps and the clerk will advise RPA.

·        SALC:  AGM Saturday 5^th December 10am – 4pm.  Details circulated

·        Shropshire Link Review meeting – 12^th August 09.  Brief report was noted

·        Household re-cyclilng:  Change of rules to entry permits – details to be circulated

·        NALC:  2009/2010 salary awards relevant to the Clerk were advised

·        Shropshire Council: Environmental Maintenance Survey – Cllr Beer to respond

·        NALC Annual Report 2008/09 – noted

·        Shropshire Council Reponse to Planning Complaint re. Westminster and Salisbury Houses.  Mr Tom Pawley, Complaints & Scrutiny Officer confirmed in his letter of 9^th October that the complaint was under investigation and findings will be notified by 5^th November 09 

122/09  Councillors Reports:

·        The Chairman reported attending a School Governors meeting and confirmed that the projected numbers for pupils attending in January 2010 met the requirements to sustain the existing staffing levels. 

The meeting closed at 10.00 pm

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Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 9^th September2009 at

Present:

Chairman:        Graham Murphy 

Councillors:      D Astbury, J Demet, S Beer, D Edgerton, M Peile,
J Spenser, C Mellings (Shropshire County Councillor)                       

99/09  Apologies for Absence

Cllr Edgerton – work commitments

Cllr Dudley – Resigned post 

100/09  Disclosures of Personal and Prejudicial Interest

Cllr Trow declared an interest in Planning Prior Notification 09/01851/AGR under Agenda item 7. 

101/09  Minutes of Meeting on  12^th August 2009

The Minutes of 12^th August meeting were agreed as an accurate record and thus it was 

 102/09  Matters Arising from the Minutes not featured on the Agenda

None 

103/09   Public Session

No members of the public raised any issues under this Agenda Item 

104/09   Financial Matters

Balances 

 Outstanding Accounts 

Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed
by Cllr Astbury, seconded by Cllr Peile and agreed by all present. And thus it was  

·        NSW:  Mr Hughes had drafted a format for reporting monthly use of the grant funded bus to the Parish council. 
With the addition of journeys undertaken as part of the monthly summary, the Parish Council agreed the report
was satisfactory.  The Clerk will advise Mr Hughes. 

105/09   Planning Issues

Planning applications: The following applications were considered:

·        09/02145/FUL:   Erection of steel portal framed building.  Yew Tree House, Welsh End, Whixall.   DO NOT OBJECT                

Notified Decisions:

Notified Decisions:

·      09/01545/FUL:  Erection of single storey and two storey extensions.  Mountain View, Roundthorne Canal Side, Whixall.  
GRANT FULL PLANNING PERMISSION

·      09/70051/FUL:  Erection of barn for storage of hay and implements on land opposite New House Farm. 
New House Farm, Welsh End, Whixall.  Grant full planning permission.
GRANT FULL PLANNING PERMISSION

Determination of Prior Notification:

·        09/01105/AGR:  Prior Notification for the erection of an agricultural building for feed storage. Land Adj. New house,
Chapel Lane, Whixall.  PRIOR APPROVAL NOT REQUIRED

·        09/01851/AGR:  Erection of an agricultural building for storage.  Church Lane Farm, Church Lane, Whixall. 
“PERMITTED DEVELOPMENT – FORMAL APPROVAL NOT REQUIRED

 106/09  Quality Status

·        The objectives and required standards were established and distributed

·        Cllr Demet reported some progress on the website design and this will be presented/discussed at the October meeting. 
The Clerk confirmed Mr Hughes was happy to relinquish managing the website.

·        Cllr Peile had examples of Community Engagement documents that he agreed to distribute for consideration at a
future meeting.

·        The Clerk was asked to forward details of expenditure and receipts to the Chairman for him to incorporate into the
Annual Report. 

107/09   Highways

·        The Council had completed the repair to the road from the school and past Dobsons Bridge.  Councillors noted the
vast improvement and thanked Cllr Mellings for his help with this issue. 

108/09   Parish Matters

·        United Reform Church: Future maintenance of graveyard:  Mr G Oakley, Mrs R Grocott and Mr G Brace represented the URC.  They confirmed the timescale for the present Minister’s retirement was September 2010 and a replacement seemed unlikely.  The graveyard remains open and available for future burials/internment of ashes, which to date are at the rate of 2 or 3 a year.  Also that approximately 6 plots would be required for future use. The URC representatives confirmed that at this time they were looking for help with maintenance rather than management of the graveyard and that for planning purposes 2 hours per week was estimated, although during the summer months this may be a little more.  The URC stated they may put some monies into an account to help out and gave the contact details for the West Midlands Province (who own the site) as Rachel Green in the Property Office in Birmingham.  The Parish Council agreed to consider the costs and report back.  The clerk will obtain quotations.

·        Telephone Box – Welsh End.  Two residents living close by wish to retain the box as part of the Adopt a Kiosk scheme.  The Parish Council would have to take ownership of the box and the Clerk will ascertain the precise responsibilities attached to ownership before a final decision is reached.

·        Parish Plan:   It was agreed that time restrictions did not permit a detailed discussion at this meeting.  The Chairman suggested that he meet with the Clerk to draw up an outline progress plan.

·        Senior Citizens Christmas party:  The Clerk tabled an outline action plan and Councillors confirmed their specific responsibilities for inclusion on the plan. Updated copies will be circulated at the October meeting.

·        Remembrance Day Service:  The Clerk will contact Welsh End church and the details will be confirmed in October.

·        Cllr Spenser reported a request from some local children for a playground in the village.  The Chairman replied that this had been investigated in the past but cost was prohibitive and a central location to resident’s satisfaction had not been found.

109/09   Correspondence

·        Shropshire Core Strategy:  Policy Directions – Executive Summary - circulated

·        Shropshire Council:  LJC Bulletin – September 2009 – noted

·        SALC:  Briefing Note: Kerbside collection of plastic bottles - noted

·        Shropshire Council:  Consultation Roadshows – for the notice board

·        Shropshire Housing:  Annual Report for 2008/09 – noted

·        Resignation letter from Cllr J A Dudley – noted – the clerk will write to acknowledge and give thanks to Mr Dudley

·        SALC:  questionnaire – to be completed by 30^th September 09 – Clerk to submit

·        SALC:  workshop on Budgets and Precept setting – 6^th October @ Shirehall – Cllr Demet will attend.

Councillors – Next Steps – 12 October at Shirehall 7-9 pm.  Councillors Demet and Spenser will attend.

·        NALC:  Legal Topic Note:  Freedom of Information Act 2000 – Clerks holds (copies available on request)

·        NALC:  Legal Briefing:  Sustainable Communities Act 2007 Amendment Bill - noted

·        Shropshire Council – Public Meetings – Planning Policy – noted

·        Shrewsbury and Telford Hospital: Newsletter to Cllr Astbury

110/09  Councillors Reports

·        County Cllrs Dee and Mellings reported a new initiative targeted towards the problem of underage drinking that had been discussed at a meeting on 19^th August.

The meeting closed at 9.45 pm 

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Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 8th July 2009 at

Present:

Chairman:        Graham Murphy

Councillors:     D Astbury, A Dudley, J Demet, S Beer, D Edgerton, M Peile,                         
J Spenser, Shropshire Councillor C Mellings 

Guest:              Mr I Walshaw – Engineering Assistant, Highways                          

76/09  Apologies for Absence

None 

77/09  Disclosures of Personal and Prejudicial Interest

Cllr Spenser expressed a personal/prejudicial interest in Planning Applications 09/00071/FUL and 09/00069/FUL. Cllr Demet expressed a personal/prejudicial interest in Planning Reference 09/1427/HRM 

78/09  Minutes of Meeting on 10^th June 2009

The Minutes of 10^th June meeting were agreed as an accurate record and thus it was

79/09  Matters Arising from the Minutes not featured on the Agenda

None 

80/09   Public Session: Highways – condition of roads/verges

15 members of the public attended this session.  The general view was that the roads around Whixall were deteriorating rapidly and now represented not only a serious safety issue but also impacted adversely on leisure activities (cycling etc) and business enterprises in terms of customers, suppliers and deliveries.  Specifically, people were angry that the road between Whixall Primary School and Northwood had been “repaired” by Highways but was now much worse as a consequence of that repair. Finally, the practice of making continual temporary repairs was considered inadequate and a waste of money which may well protect the Council from individual insurance claims but did little or nothing to improve the roads in a meaningful way. 

Mr Walshaw responded to the safety concerns saying that the Council had criteria for assessing safety issues on roads whereby potholes of 50 mil were considered unsafe and on unclassified roads the minimum hazard depth was 100 mil.  Residents felt this was too narrow a view.  It did not recognise that people/children travelling in cars, on cycles or on foot needed to skirt round the holes that were often full of water and it was unclear how deep they were.  In so doing they inevitably found themselves on the wrong side of the road or stuck in a soft verge/ditch and the danger of this situation is self-evident.  Mr Walshaw was asked to review his criteria as a matter of urgency before a serious accident occurs.  One resident reported three sets of springs needed replacement in his family vehicles and he had never experienced this previously in many years of car ownership. 

People were perplexed regarding how roads were chosen for re-surfacing as the small, minor lanes appeared to be repaired thoroughly when busier through roads were simply patched.  Mr Walshaw explained that the budget for Whixall was in the region of £40,000 per year and the cost of re-surfacing was £160 per meter. In terms of re-surfacing this only allows him to address minor roads and short stretches on more major routes. He stated that each parish is asked for their priorities in terms of maintenance and the Parish Council confirmed they do this on a monthly basis. 

With regard to the road from the School to Northwood Mr Walshaw accepted this repair had failed.  He explained that a machine purchased for pothole repair had been used successfully in other parishes to repair surface cracking and so it had been decided to use it on the Northwood Road. However, he felt weather conditions at the time had caused the repair to fail.  He added that had Highways not tried this repair the road would by now have broken apart more seriously.  He planned to re-repair three stretches of the road in August.  Residents said that as the Council had caused the problem they should repair the entire road and patching was unacceptable. 

Mr Heather of Sandy Bank, Whixall, stated that the budget for highways in 06/07 was £21.89 million, in 07/08 it was £19m, in 08/09 it was £16.75m and for this year it was £12.2m.  There was great concern that it simply did not make sense for the County Councils response to worsening road conditions to be budget cuts.  Cllr Mellings was asked if the long term highways plan/funding basis could be reviewed and monies re-allocated in the short term to deal with the roads.  Cllr Mellings stated that during the present recession the focus had been towards social needs, schools and hospitals and keeping council tax increases at bay. This was challenged as the budget reductions commenced before the current recession began. 

A suggestion for people to visit the Council website and follow the links to the Sustainable Community Strategy would be a useful way of putting their point across.

The Parish Council will write formally to the County Councillor and the Chief Executive of Shropshire County Council challenging current strategies for the roads in Whixall. 

Finally, Mr Walshaw clarified that blocked roadside ditches and mud/muck on the road were the responsibility of the adjacent landowner, although the Highways Department had the right to pipe drains where they judged it necessary for road conditions.  

The Chairman thanked Mr Walshaw. CC Mellings and the public for their attendance. 

81/09   United Reform Church:  Future Management of Graveyard

No representatives from URC attended.  To be discussed at the September meeting. 

82/09   Financial Matters

Balances 

Outstanding Accounts

Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Peile, seconded by Cllr Spenser and agreed by all present. And thus it was  

 ·        A balance sheet for June and an Expenditure report for the first quarter was distributed. – No comment

·        NSW Report: Not received from NSW. 

83/09   Planning Issues

Planning applications: The following applications were considered:

·        09/00069/FUL:  Substitution of house type (previously approved 0400001/FUL) to allow erection of conservatory  to rear elevation; living accommodation in roofspace; installation of rooflight to front elevation; re-positioning of double garage. Westminster House, Hollinwood, Whixall.  The Parish Council objected to this application and will write to the Council with full reasons and copies of any correspondence received from residents. CC Mellings will recommended decision go to full committee.

·        09/00071/FUL: Substitution of house type (previously approved0400001/FUL) to allow erection of conservatory to rear elevation; addition of two gables to front elevation; insertion of window to the side first floor level; living accommodation in roofspace to include rooflights. Salisbury House, Hollinwood, Whixall. The Parish Council objected to this application and will write with reasons and copies of any correspondence received from residents.  CC Mellings will recommend decision to go to full committee.

·        09/01330/FUL:  Erection of two storey extension and conservatory to side elevation; porch to southwest elevation.  Yew Tree House, Waterloo, Whixall.

      Supported

·        09/01105/AGR: Prior Notification for the erection of an agricultural building for feed storage.  Land adjacent to New House, Chapel Lane, Whixall. Supported

·        09/01101/AGR: Prior Notification for the erection of an agricultural building for the storage of straw. Church Lane Farm, Church Lane, Whixall. Supported

·        09/1427/HRM:  Removal of hedgerow.  Church Lane Farm, Church Lane, Whixall.

Comments to Tree Team invited – no comment. 

Notified Decisions: 

·        09/00368/FUL:  Proposed agricultural field access off Rack Lane.  Upper Barn, Rack Lane, Whixall. Grant full planning permission 

The Clerk was asked to write to Edwina Smart expressing concern and disappointment over the planning process and the lack of response to letters. 

The Clerk reported that the Building Regulations Inspector had visited the Waggoners site and that he will suggest the Planning Department also visit. 

84/09   Highways issues

·        Mr Walshaws’ letter of 6^th July was noted but not further discussed as its content was covered under the Public Session, minute 80/09.

 85/09  Parish Matters

·        Parish Plan:  Details of how to progress the Plan will be developed at a special meeting called for Wednesday 12^th August 09 at 7.30 pm.

·        Countryside Stewardship Scheme: The Clerk has completed the necessary claim form and it will now be signed off by Cllr Trow

·        Quality Status:  This item will be discussed and developed at the 12^th August meeting

·        Marlot:  Nothing to report 

86/09   Correspondence

·        North Shropshire Safety Scene:  A donation of £25 was proposed by the Chairman, seconded by Cllr Astbury and agreed by all present.  And thus it was 

·        Shropshire County Council: Local Joint Committee meeting – 6^th July 09 – Chairman advised prior to PC meeting.

·        SALC: Proposed “key” Structure for the SALC.  Cllr Beer will review and respond to the proposed structure

·        SALC: Cancellation notice for North Shropshire Area Committee – 6^th July 09 – noted and revised arrangements awaited.

·        Natural England:  Inspectors Report on visit to Marlot on 28^th April 09 - noted

·        Shropshire Council:  Speed management strategy – consultation on Activated Signs Policy – noted 

87/09  Councillors Reports

·        Cllr Peile had attended a planning meeting which he reported as useful and in particular he outlined the opportunity for the Parish Council to challenge preliminary advice given to planning applications as part of a delegated decision where this occurred prior to consultation with the Parish Council.

·        The Chairman had attended a School Governors meeting with Cllr Peile and reported that efforts continued to establish ownership of land required to improve safe access to School.

·        Local Joint Committee meeting.  The Chairman and County Councillor Mellings had attended a meeting this month.  He advised that the meeting had expanded to include 17 members and the annual budget spend was £54,000 with £5,000 being allocated at the recent meeting.  Councillors were reminded that bids for funding needed to be in before the September meeting of the LJC.

The meeting closed at 9.40 pm

Whixall Parish Council

     Minutes of the Monthly Meeting held on Wednesday 10th June 2009 at

Present:

Chairman:        Graham Murphy 

Councillors:      D Astbury, A Dudley, J Demet, S Beer, M Trow, D Edgerton, M Peile,
J Spenser, Shropshire Councillor C Mellings 

Guest:              PC Anthony Jones:  Community Police Officer                          

62/09  Apologies for Absence

P Poole – Clerk  

63/09  Cllr Chris Mellings attended the meeting introducing himself as the Shropshire Council representative for Whixall and Edstaston along
with Wem Rural and Wem town.
He expressed a desire to work closely with the Parish Council both as a group and on an individual basis. He stated that he or his colleague
Cllr Pauline Dee would attend every meeting. Cllr Astbury thanked Cllr Mellings for his attendance. 

64/09  PC Anthony Jones attended the meeting. PC Jones has responsibility for Wem Rural. He reported that there had been some thefts
of electric fencing in the area and that landowners were being advised to mark their property with ‘smart water’. He also reported that some
large pieces of agricultural machinery had been stolen and that a low-loader had been seen in the vicinity.

PC Jones advised that all valuables should be locked away and kept out of sight and that anything suspicious should be reported to the Police. 

65/09  Disclosures of Personal and Prejudicial Interest

Cllr Peile disclosed an interest in the Country Stewardship Scheme, Agenda Item No.71/09 

66/09  Minutes of Meeting on 13^th May 2009

The Minutes of 13^th May meeting were agreed as accurate.  And thus it was

 67/09  Matters Arising from the Minutes not featured on the Agenda

None 

68/09   Public Session

No members of the public attended 

69/09   United Reform Church:  Future Management of Graveyard

No representatives from URC attended.  This topic will be listed as an Agenda item for discussion at the July meeting. 

70/09   Financial Matters

Balances 

 Outstanding Accounts 

 Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Beer,
seconded by Cllr Spenser and agreed by all present. And thus it was  

 It was noted that a cheque for 197.88,(cheque No.100760)  agreed for payment at the 13^th May meeting had been signed on
 18^th May 2009 and forwarded to Community First – Zurich to meet the insurance renewal costs. 

·        A balance sheet for May was distributed. – No comment

·        NSW Report:  A brief report from NSW was received and will be distributed

·        Insurance Renewal. The insurance renewal with community First (Zurich) is now complete.

·        Request from Clerk to buy copy of Arnold Baker Local Council Administration at a cost of approximately £55. Proposed by Cllr Beer,
Seconded by Cllr Spenser and agreed by all present. And thus it was

71/09   Planning Issues

Planning applications: The following applications were considered:

·        09/00368/FUL:  Proposed agricultural field access off Rack Lane.  Upper Barn, Rack Lane, Whixall.   This application was supported but
councillors felt the following comments should be made and that the Highways Department should be made aware of the application:

o       The proposed access is situated on a blind bend in the road, concern was raised around visibility for motorists approaching the access
and landowners exiting the field

o       The proposed siting of the access does not comply with regulations which Cllr Edgerton believes are required i.e. that the access should
have a clear view of 180 mtrs. either side.

o       It was felt that the access would constitute an obstruction to residents living opposite

·        09/00336/COU: Change of use and conversion of education centre and office to a 3 bedroom dwelling – amended block plan. 
FOR INFORMATION ONLY – NOT FOR COMMENT

Notified Decisions: 

·        09/00333/OUT:  Erection of agricultural workers dwelling. Whixall Hall, Browns Brook, Whixall.  Outline Planning Permission Granted 

72/09   Highways issues

·        The Chairman read the letter from Mr Walshaw to the council. Cllr Trow stated

that discussions regarding road markings on the bend in Rack Lane /Post Office Lane by the Social Centre had been discussed and agreed with
the Highways Department 2 years ago. It was felt that a letter stating this should be sent to the Highways Department.  Mr Walshaw has confirmed
his attendance at the 8^th July Parish Council meeting and has been provided with a copy of the questionnaire and responses that relate to highways.

·        The clerk will report the following to Highways:

o       The road resurfacing on Chapel lane has made the surface worse. Cllr Mellings will take this up with the Highways Department and get
the contractor to come back and make repairs  

o       The area that had sunk on Rack Lane was filled but now has a hole in it and the surface is breaking up

o       Water is pouring out of the repair to the road on Platt Lane just past the turning to Sandy Bank

o       Dustbin wagons repeatedly knock over the Water Meter sign on the corner of the Moss Lane and the road leading to Barley Birch. It was felt
that concrete edging was required to prevent this.

·        Local Highway Maintenance Plan 2009/10.  Each Councillor was provided with a copy of the planned works for Whixall. 

73/09  Parish Matters

·        Parish Questionnaire:

The Chairman distributed the detailed analysis of the questionnaire for: Employment Opportunities, Family Life and Community Identity/Communication,
Environment issues and Housing.

When asked, Cllr Mellings stated that there would be plastic bottle collections from the kerbside from 2010 onwards. 

·        Countryside Stewardship Scheme:

It was agreed that the Clerk should apply for the grant to clear scrub from the Marlot.

74/09   Correspondence

·        SALC: Training Seminars during June and July 09 – councillors added their names to the flyers for each of the training seminars they were
interested in.

·        Shropshire County Council: acknowledgement of Mrs Demet’s  Register of Members Interests – to note

·        Society of Local Council Clerks – Governance and Accountability for Local Councils – training on Tuesday 16^th June at Best Western Hotel,
Stoke on Trent. 

75/09  Councillors Reports

·        Cemetery Management:  Cllrs Murphy, Spenser and Peile reported that the

Cemetery management seminar was most interesting and that the Parish Council does not have to take ownership for cemeteries if they do not
think it is appropriate. It is understood that there are several options for supporting and managing cemeteries and these will be discussed as the
matter arises.

·        Cllr Beer reported that the AGM for the Social Centre had taken place on 4^th July

09. She also stated that the Social Centre committee have applied for a grant to replace the windows. A copy of the accounts has been passed
to the Chairman. 

The July meeting is to be advertised in the Community news and the local press in order to stimulate public interest.

 The meeting closed at 9.15 pm

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                             Whixall Parish Council

Minutes of the Annual Parish Meeting, the AGM and the Monthly Meeting held on
Wednesday 13^th May 2009 at Whixall Social Centre starting at 7.00 pm

 Present:

Chairman:          Graham Murphy

Councillors:        A Dudley, D Astbury, S Beer, D Edgerton, M Trow, J Spenser, M Peile                           

Clerk:                  P Poole

Public:                 Mr J Heather, Mr and Mrs Ingram

Annual Parish Meeting 

46/09   Roads, Transport and Public Access/Parish Appearance and Community Safety

(a)   Roads    Unfortunately, Mr Walshaw (Senior Engineer) who had been invited to  attend was unavailable. 
Mr Walshaw has now been invited to the 8^th July meeting.  In his absence the  Clerk shared the detailed
analysis of the recent parish questionnaire with regard to roads, transport and public access. All present
were given a written copy of the analysis.  Worsening road conditions was the topic that everyone
considered the major issue.  The most frequent comment was that temporary road repairs and patching
were a waste of time/money because the road had deteriorated again before the permanent work had
been completed. Opinion on introducing speed limits/traffic calming was split.  Public transport had some
support but a substantial minority stated it was of little interest to them.  The majority of people thought
keeping public rights of way open was important, although 6 people disagreed. Mud/manure on the road
was the second most frequently reported problem, together with farm vehicles travelling too quickly and
it was suggested that cleaning up the roads should be enforced. 

Those present at the meeting stated that blocked drainage ditches spilling water onto the road represented a
hazard and contributed to the deterioration of the surface.  There was some discussion about who was responsible
for roadside ditches (landowners or the Council) and this will be followed up with Highways. 

The methodology for repairing roads was questioned, for example the practice of renewing road surfaces by
adding more surface work on top of the original surface creates further problems.  The new machine used to fill
potholes appeared to have mixed success. 

It was agreed to use the local press to advertise the 8^th July meeting with Highways in the hope that more local
residents would attend and participate.  

The Chairman thanked the public who attended and the Clerk will write to them again once Highways attendance
in July is confirmed. 

(b)  Parish Appearance:  The questionnaire revealed the need to strike a balance between a desire to keep
up the appearance of the parish whilst preserving Whixall’s unique rural nature and the habitat it offers to
wildlife, i.e. the need to keep hedges/verges trimmed to assist road safety but not to the extent that wildlife
is compromised. Likewise restoring empty barns/buildings needed to take proper account of wildlife. 
The clerk was instructed to request a schedule of litter picking in the Parish from Shropshire council and to
write to the school re. crisp packets etc that may have been thrown from vehicles on the school run. 

(c)    Community Safety:  Few serious concerns regarding personal safety but 77% of respondents had concerns
about security of possessions.  Support for a higher level of police presence and further neighbourhood watch
schemes was high. 

The remaining topics detailed in the questionnaire will be discussed at the June meeting. Suggestions will be discussed
with the relevant authorities and actions incorporated into the Parish Plan.  All parishioners will be provided with a copy
of the revised Parish Plan

The AGM

47/09 Apologies

County Councillor Williams – Prior commitment,  Cllr Demet – holiday.  The Clerk will write to Cllr Williams thanking him
for his support over the previous 4 years.    

48/09 Report by Chair:

In addition to on-going routine matters associated to highways and planning applications, the Chairman reported that
the development of the play area at Moss Cottages had continued and in the Summer it was fenced to protect children
from the adjoining pit.  The work costing £3,120 had attracted a grant of £2000. 

The annual Senior Citizen’s party was held in early December and was well attended. 

£1220 had been granted to the Social Centre Committee to assist with refurbishment and essential repairs to the heating
system and roof.  

The Chairman was pleased to record that the audit of the Parish Council’s Accounts to 31 March 08 had been completed
to the satisfaction of the Auditors and that the Accounts to March 09 had now been submitted.  A precept of £5770 had
been received for the current financial year. 

A review of the Parish Plan was begun and a questionnaire seeking views of parishioners was designed and sent to
all addresses in the parish. Of the 341 forms mailed out, 53 were returned and were analysed to establish priorities.
The top three issues of interest were found to be roads, community safety and appearance of the parish.  Suggestions
have been noted and will be further discussed with the relevant authorities.   

The Council continues towards it objective of achieving Quality Status by carrying out an evaluation of the standards that
need to be obtained and measuring current practices against these.   Whilst meeting many of the required standards,
the Council has further work to do in some key areas including improved communication with parishioners and will be
working towards this during the coming year. 

The Chairman was pleased to have welcomed Mrs Joan Demet as a co-opted member of the Parish Council.  He also
thanked District Cllr Walker and County Councillor Williams for their help during the year and was sorry to lose their future
contributions because of changes arising out of the new Unitary Authority structure. He concluded by thanking all Councillors
for their support during the year.                                                                                      

 50/09 Invitations for nomination of Chairman

Councillor Edgerton nominated Graham Murphy

Councillor Beer seconded the nomination.

Agreed by all Councillors 

51/09 Invitation for nomination of Vice Chairman

Councillor Trow nominated David Edgerton

Councillor Astbury seconded the nomination

Agreed by all Councillors 

52/09 Election of Other Officers

Councillors M Trow, A Dudley, D Astbury, S Beer, J Spenser, M Piele, The Chairman and Vice Chairman declared their
Acceptance of Office for the coming term.

Monthly Meeting 

53/09 Disclosures of Personal and Prejudicial Interests

Cllr Spenser declared an interest in Planning Application 09/00069/FUL 

54/09  Public Session:  Parish Questionnaire

All members of the public left at the conclusion of the Annual Parish meeting and no further points were raised under
this agenda item. 

55/09 Minutes of the meeting of 15^th April 2009

It was agreed that the minutes were accurate.  And thus it was 

 56/09 Matters arising from the Minutes not otherwise featured on the Agenda

None 

57/09   Financial Matters 

Balances 

Outstanding Accounts

Orders for the payment of money as the financial report of the Responsible Financial were proposed by Cllr Peile,
seconded by Cllr Spenser, agreed by all present and thus it was

 ·        A balance sheet for April was presented by the Clerk.  No questions or comment.

·        Annual Return to 31 March 2009. 

The Internal Auditor had reviewed the annual accounts and signed them off without comment.
The Clerk will submit the Accounts to the External Auditor.

·        Insurance renewal

The insurance renewal is due as at 1^st June 2009.  Allianz initially quoted a renewal fee of £340.52 which
they reduced to £248.07 but with an increased excess from £100 to £250.  Alternative quotations from the
Zurich Municipal Insurance and Came Carpenter were sought.  The Zurich quote was £197.88 and Came
Carpenter did not respond in time for the meeting.  Cllr Beer proposed acceptance of the Zurich Municipal
quote, seconded by Cllr Astbury and agreed by all present.  Thus it was

·        Report from NSW

The Clerk read a brief report to the meeting.  The report contained no figures of journeys made or passengers
carried and this continues to be pursued with NSW.  Passengers on the Thursday and Friday service can now
use concessionary bus passes for these journeys and NSW have received a grant to compensate for lost fares.

·        Tax Return for 08/09.  The Clerk had completed this in time for the 19^th May

deadline and would submit on-line to receive the £75.00 incentive payment.

58/09 Planning Issues

Planning Applications

·        09/00336/COU:  Change of use and conversion of education centre and office to a 3 bedroom dwelling.  New House Farm,
Welsh End, Whixall. No Comment.

·        09/00069/FUL: Substitution of house type (previously approved 04/00001/FUL) to allow erection of conservatory to rear
elevation; living accommodation in roofspace09/00336/COU:  Change of use and conversion of education centre and office
to a 3 bedroom; installation of roof space; installation of roof light to front elevation; re-positioning of double garage. 
Westminster House, Hollinwood, Whixall.  Object

·        09/00333/OUT: Erection of agricultural workers dwelling. Whixall Hall, Browns Brook, Whixall, No Comment

·        09/70187/FUL:  Maenoldy, Roundthorn, Canal Side, Whixall.  Proposed erection of a dwelling following demolition of existing
dwelling. No Comment. 

Notification of Decisions:

·        09/70187/FUL:  Maenoldy, Roundthorn, Canal Side, Whixall.  Proposed erection of a dwelling following demolition of existing
dwelling.  Refused full planning permission.

·        09/70056/FUL:  Mountain View, Roundthorn, Canal Side, Whixall.  Application under 73A of the Town and Country Planning
Act for the retention of static caravan to be used as temporary dwelling.  Full planning permission granted.

 Hunt Kennels Application:  Update:  The Hunt voluntarily agreed with the Council to revoke the earlier planning permission for Kennels
at Greenfields, Ossage Lane. 

59/09 Highways issues

Nothing to add to points raised at Annual Parish Meeting – minute No.46/09.

 60/09 Parish Matters

The Marlot:  The Rural Payments Agency carried out an inspection of the Marlot and were satisfied that the grant money had been
spent appropriately.

61/09 Correspondence

·        Shropshire Council: Local Joint Committee – confirmation of representative. Cllr Murphy continues to the representative and
Cllr Edgerton will attend to familiarise himself with current issues in order to deputise for Cllr Murphy and take over should he
step down.

·        Shropshire Council: Notice of Local Elections – 4^th June 2009

·        Shropshire Council: Notice of European Parliamentary Elections: 4.6.09

·        Letter from Brian Williams – will no longer represent Whixall after 4.6.09

62/09 Councillors Report

Cllr Beer attended a SALC Area Committee meeting.  She briefed the meeting on the items discussed and advised that SALC had
received a grant of £70,000. 

Cllr Peile had attended a Community Engagement seminar that provided information on how to reach different community groups
that would be useful when developing communication issues as part of our Quality Status objective. He suggested the Council look
at the Bayston Hill website as a good example of a Parish Council site.

The Chairman advised that plans to provide a pathway for safe access to the primary school had been held up due to a dispute
over land ownership.

The meeting closed at 9.15 pm 

  Return to Council Page

Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 15th April 2009 at

Present:

Chairman:          Graham Murphy

Councillors:       A Dudley, D Astbury, J Spenser, M Peile, Cllr Demet

Clerk:                 P Poole 

Guest Speaker:   Mr Kevin Jones, Enforcement Team Leader - Countryside Access Team   

33/09  Apologies for Absence

Cllr Trow (holiday), Cllr Edgerton (holiday) and Cllr Beer (personal) 

34/09  Co-option of Parish Councillor

Councillors confirmed their unanimous agreement to co-opt Mrs Joan Demet as a Parish Councillor. Mrs Demet signed her
formal Acceptance of the appointment and also provided a completed Declaration of Interests form. 

35/09  Disclosures of Personal and Prejudicial Interest

Cllr Spenser declared an interest in Planning Application 09/00071FUL 

36/09  Minutes of Meeting on 11^th March 2009

The Minutes of 11^th February meeting were agreed as accurate.  And thus it was 

 37/09  Matters Arising from the Minutes not featured on the Agenda

·        None 

38/09   Public Session

·        No members of the public attended. 

39/09   Mr Kevin Jones – Access Enforcement Team Leader

Mr Jones explained that the objective of the Access Enforcement Team was to ensure that access routes in the parish were
kept open and clear for easy access.  Cllr Spenser as the Parish Paths Warden will walk the paths and report any issues to him. 
He stressed that his approach where issues arise will be to try to resolve situations amicably with landowners, only resorting to
legal action where all else fails.  There are 80 parish path groups currently and in Whixall there are 65 access paths. 
He left Councillors with copies of a report covering the work of the Access Team. 

40/09   Financial Matters

Balances 

 Outstanding Accounts 

Orders for the payment of money as per the financial report of the Responsible Financial Officer were
proposed by Cllr Spenser, seconded by the Chairman and agreed by all present. And thus it was 

 ·        A balance sheet for March and a quarterly expenditure return to 31 March 09 was distributed.
       No questions or comments.

·        NSW Report:  The Clerk read a brief report from NSW regarding bus usage.  Precise figures were
unavailable.  A request for the Parish Council to take group membership was declined in view of the
lack of detailed records of use.  The Clerk will advise NSW.

·        Annual Return – for period to 31March 2009.  Councillors considered and approved the Statement of Accounts
and Statement of Governance presented by the Clerk as RFO.  The Chairman will prepare a letter of instruction
to the Internal Auditor who will be asked to carry out an internal audit in time for the May meeting.  The risk
assessment for effective management and financial controls was reviewed.

·        Insurance Renewal.  Allianz have quoted £340.52 for the 09/10 insurance premium that is due on 1^st June 09. 
The Clerk will pursue alternative quotations and report to the May meeting 

41/09   Planning Issues

Planning applications: The following applications were considered:

·        09/00071/FUL: Substitution of house type (previously approved 04/00001/FUL) to allow erection of conservatory
to rear elevation; addition of two gables to front elevation; insertion of window to side first floor level; living accommodation
in roof space to include rooflights. Salisbury House, Hollinwood, Whixall.  Object

 Cllr Spenser queried whether a planning application had been received for the demolition and re-building of Maenoldy, Roundthorn
 Canal Side.  The Clerk will investigate and report back. 

Notified Decisions:  None received 

42/09   Highways issues

The Clerk was asked to report the following issues to Highways

·        Large pothole on Platt Lane just passed the turning to Sandybank

·        Road deterioration at Dobson’s bridge – previously reported

·        Query the provision of a gate on the bridge over the canal close to Mr Huxley’s 

43/09   Parish Matters

·        Parish Plan:  The Clerk had carried out a preliminary analysis of reponses to the questionnaire.  53 completed forms had been
received, from a total of 341 forms issued – a response rate of 15.5%.  Of the 8 issues on which people were asked to
comment, the following are the top three reported as most important with high impact on their respondents. 

1.         Transport, road safety/condition

2.         Community Safety

3.         Appearance of the Parish 

      A more detailed analysis will be prepared for discussion at the May meeting. 

12 people offered to help develop the parish plan and the Clerk will write   acknowledging their interest and inviting them to the
May meeting.  The Clerk will write to Gemma Robinson at the Community Council to invite further advice re parish planning and
associated funding.

·        Speaker for the May meeting.  It was agreed to invite the Divisional Surveyor to report and discuss the condition of roads in
the parish and how these could be improved, particularly in the light of responses to the questionnaire.

 44/09   Correspondence

·        Shropshire Council: 2009/10 Council Precept – confirmation received that our Precept request of £5770 is approved and will
be paid on 21.4.09

·        Shropshire Council: Local Joint Committees – final recommendations for LJC areas were tabled at the meeting.  £54,000 is
available for bids through the committee for community related projects in the next budget year.

·        SALC:  Annual Subscription for 2009/10 is £230.67 – due by 30^th May 2009

·        SALC:  Training seminars during May and June 09 were tabled.  Places on the Cemetery Management workshop will be booked
for Cllrs. Peile, Murphy, Spenser and the Clerk.

·        HMRC Workshops at Telford April – June 09 – passed to Cllr Demet for consideration

·        NALC: Subscription for LCR Magazine - £13.50 – agreed to continue subscription

·        Thank you letter from Moya Walker

·        Community Grant Scheme: Funding of £500,000 is available to support local capital projects that would benefit the community by
creating and improving facilities.  Applications are due by 1^st June and Cllrs are asked to prepare proposals for discussion at the
May meeting.

·        Opening the door to Affordable Housing – conference 7 May 2009 - noted 

45/09  Councillors Reports

·        The Chairman had attended a Local Joint Meeting and reported that Chris Mellings had offered to help Councils pursuing quality status.

·        The Chairman reported that the Parish Council required a Councillor to join the School Governor’s Board.  Cllr Peile was appointed
and the Clerk will write to the Head at Whixall C of E Primary School.

The meeting closed at  9.55 pm

  Return to Council Page   

Whixall Parish Council

Minutes of the Monthly Meeting held on Wednesday 11th March 2009 at

Present:

Chairman:       Graham Murphy 

Councillors:    A Dudley, D Astbury, J Spenser, S Beer, M Trow, M Peile, D Edgerton
                       District Cllr M K Walker (in-part) County Cllr B Williams (in-part)

Clerk:              P Poole 

22/09  Apologies for Absence

None 

23/09  Disclosures of Personal and Prejudicial Interest

None 

24/09   Public Session

No points were raised by any members of the public 

25/09  Minutes of Meeting on 11^th February 2009

The Minutes of 11^th February meeting were agreed as accurate.  And thus it was

26/09  Matters Arising from the Minutes not featured on the Agenda

·        Issues and Options  - The Clerk will circulate the questionnaire to all Councillors for completion and return to her by 20^th March 09 

27/09   Financial Matters

·        Funding for Social Centre roof/chimney repairs:  The Clerk tabled the necessary quotations for the work – as received from
the Social Centre Committee and also a copy of the Social Centre Accounts.  A payment of £535, agreed in principle at the
last meeting, will now be paid to the Social Centre Committee. 

Balances 

Outstanding Accounts 

Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Edgerton,
seconded by Cllr Peile and agreed by all present. And thus it was

The Clerk advised that after payment of this month’s outstanding accounts the balance of the Community Account would be £81.68. 
Cllr Beer proposed a bank transfer of £800 from the Business Reserves Account. Seconded by Cllr Spenser and agreed by all present. 
And thus it was 

·        A balance sheet for January was distributed. No questions or comments.

·        NSW Report:  No report available.  

28/09   Planning Issues

Planning applications: The following applications were considered:

·        09/70051/FUL: Erection of barn for storage of hay and implements on land opposite New House Farm.  New House Farm,
Welsh End, Whixall. 
No comment.

·        09/70056/FUL:  Siting of static caravan to be used as temporary dwelling.  Mountain View, Roundthorn, Canal Side, Whixall.
No comment.

Notified Decisions:  None received

·        Cllr Peile raised concerns that a roadside hedge had been removed by the Developers who are commencing work on new housing in
Hollinwood. Also that if bats were living in the old dwelling the work would disturb them and could contravene wildlife laws.  Cllr Peile
and the Clerk will progress this matter.

·        A number of residents from Cumberland Lane had queried whether planning permission had been granted or was needed for works to
install a private drive to Cumberland Cottage, with an opening onto Cumberland Lane.  The Clerk will seek advice from Planning.  

29/09   Highways issues

·        Part of the road from the Canal bridge to Moss Cottages has fallen in

·        Part of the road running into Hollinwood from the direction of the URC is damaged  

30/09   Parish Matters

·        Quality Status:  After discussion it was agreed Councillors still wished to pursue quality status.  The mandatory and 9 supplementary
target objectives were identified and whether the Council considered they already met the required standard:-

                                          Standard met                                                     Standard met

Mandatory Standard                Yes/No        Supplementary standard               Yes/No

Qualified clerk                                            √           Summary in Annual Report                  √

Meetings x 6 annually                √               Parish Plan                                     √

Website                                           √          Distribute Plan to households        √

Newsletter x 4 annually                   √          Access Point for local services             √   

Annual Report distributed               √                      Electronic info link to District              √

Public Participation                  √                 Links with vol/community/church √ 

3-day notice of meetings          √                 Regular Councillors Surgeries                        √

Accounts finalised by 30/6      √                 Council activities in local press            √

External report unqualified        √               Consultations – questionnaires      √

Adopt code of conduct              √

Democracy                                  ?                           

Employment terms                    √

Training Plan                                  √          

                                                                                                                                
Precise details of explicit standards was required and that a detailed plan with timescales, costs and responsibilities is necessary. 

 ·        Parish Plan: 341 copies of the questionnaire were mailed on 24^th February. 

To date 32 responses received.  The clerk will analyse the results during April and agree plans to publish the results.

 ·        Co-option of Parish Councillor 

5 applicants.  Interviews at Social Centre, starting at 7.00pm on  30^th March 09.  All councillors wished to be involved and the Clerk
will write an interview schedule/plan and invite candidates.

·        The Marlot: Nothing to report

·        Playing Fields – The Grant Application terms require feedback to the Council on usage – report due in the Summer.

 31/09   Correspondence

·        Shropshire Council:  Delegation /Devolution of Services to Parish/Town Councils – Highway & Environmental Maintenance Grant.  
Councillors declined delegation.

·        E-mail of 28^th February – Mr Keith Clarke (parishioner) rubbish – Alders Lane/Green Lane. The Clerk will advise Highways and report
back to Mr Clarke.

·        Rural Regeneration Council  – 3.7.09, Ludlow Racecourse - noted

·        Standards Committee meeting – 2^nd March 09 – noted

·        Digitaluk – information pack for switching to digital TV – details with Clerk

·        North Shropshire Voluntary Action – Helping Hand Roadshow – 15.03.09 noted

·        NSDC:  Whitchurch Children’s Swim Run/Family Fun Day – 15^th March 09 - noted 

32/09  Councillors Reports

Cllr Beer reported that the porch and fascia of the Social Centre is now completed. Cllr Dudley reported his attendance at a Planning
Meeting that explained provisional arrangements for planning issues during the Unitary transition period and arrangements post 1^st April 09. 
The Clerk will circulate the notes to all Councillors.

 The meeting closed at  10.05 pm 

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