Whixall Parish Council
Minutes of the Monthly Meeting held on Wednesday 13th January 2010 at
01/10 Apologies for Absence
02/10 Disclosures of Personal and Prejudicial Interest
03/10 Minutes of Meeting on 11th November 2009
The minutes were agreed as an accurate record. And thus it was
04/10 Matters Arising from the Minutes not featured on the Agenda
Provisional date for the Councillors dinner remains 31st January 2010 at the Bull and Dog. Cllr Trow will confirm details.
05/10 Public Session
06/10 Financial Matters
Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Beer, seconded by Cllr Spenser and agreed by all present. And thus it was
· NSW: The report from NSW was circulated in advance. There were no questions or comments.
· Monthly balance sheets for November and December 09 and the expenditure report to 29th December 09 were distributed. No questions or comments.
· The Clerk confirmed that a precept request for £6237 had been submitted
07/10 Planning Issues
· 09/03615/FUL: Diversion of Whixall Manor drain to include re-sectioning and regrading of existing ditches with replacement of existing culverts and crossings. Application supported subject to due consideration to future impact on flooding
· 09/033429/OUT: Outline application (access and layout) for the erection of 2 dwellings; connection to sewage treatment plant. New House, Post Office Lane, Whixall No comment
· 09/02982/LBC: Works affecting Grade II Listed Building to facilitate erection of stable/tack room/kennel building; dovecote; walls; gateposts; re-surfacing of driveway (Application Under Section 73A) temporary siting of caravan. Roving Bridge Farm House, Roving Bridge, Whixall. No comment
· 09/02981/FUL: Erection of stable/tack room/kennel building; dovecote;walls,gate posts;re-surfacing of driveway (Application Under Section 73A);temporary siting of caravan. No comment
· 09/03430/FUL: Construction of silage clamp on adjoining the main farm buildings. Alders Farm, Alders Lane, Whixall. No comment
· 090/03482/FUL: Construction of silage clamp adjacent to existing buildings. Alders Farm, Alders Lane, Whixall. No comment
· None Received
· Planning query: Cllr Dee confirmed she is awaiting a response from the Planning Department re. building work at Holly Cottage and the Waggoners
No issues reported. Cllr Mellings advised that the “scrapyard” sign had been replaced and that directional signs to the Church had been put in place. The request for a Whixall settlement sign is on-going.
09/10 Quality Status
· Noticeboards: The Clerk confirmed that the cost of a double sided noticeboard to
accommodate 6 A4 sheets within a sealed unit and a further space for 6 A4 sheets on the opposite open side was in the region of £970 if made in a maintenance free artificial wood material. Council agreed to investigate costs for local craftsmen to produce similar boards before deciding how to proceed. The Clerk will contact local colleges to establish if they are interested in producing boards as a project for students.
· Website: Cllr Demet had circulated a draft version of the website prior to the meeting and advised the meeting that feedback had been mostly positive with a few minor amendments. Cllr Murphy re-confirmed his intention to invite the primary school to design a logo and will also e-mail the Annual Report to the Clerk. The Clerk requested a designated web address for parish council business to be allocated and published on the site and Cllr Demet will arrange for her husband to do this and set it up on the Clerks computer. Several Councillors provided their web address for contact purposes. Photographs to Cllr Demet are required, showing local scenes, events, together with previous 12 months minutes. Topics for the Blog section were discussed and “pothole” reporting with a link to the County Council was favoured. The Chairman and Councillors thanked Cllr Demet for her work in developing the site.
It was decided to review progress against qualifying criteria at the February meeting.
10/10 Parish Matters
· Telephone Box – Welsh End: The Clerk confirmed annual costs of between £64 and £200 to maintain an electrical supply to the box or alternatively a one-off disconnection charge of £487 + vat. The Chairman proposed opting for the disconnection charge, Cllr Edgerton seconded and all present agreed. And thus it was
· Parish Plan: Not discussed
· Senior Citizens Christmas party: No suggestions to a change of format for next year. A letter of thanks from Keith and Mary Lea.
· Councillor Vacancy: A mail shot to each household advertising the vacancy will be sent along with the Annual Report in January/February with a view to interviewing candidates on the evening of the March meeting.
· Bush shelter – Platt Lane. Repairs needed to the roof. The Clerk will seek quotations from local contractors.
· Shropshire Council: Improvements to Shropshire Way – passed to Cllr Spenser for a response
· Land Registry: To consider whether the parish has land assets it wishes to register. Passed to the Chairman who will review and present details at next meeting
· Coton Cricket Club: Suggestion to hold fund-raising match on Sunday 2nd May 2010. The Clerk will write accepting the “challenge”
· SALC Training: “Cluster events” Chairmanship and Fundamentals for Councillors. Six confirmed candidates for each course and two possible (to be confirmed). The Clerk will co-ordinate arrangements with John Ward, Wem Rural and Wem Town Council to arrange training at the Social Centre on an evening in March.
· Requests for funding: Hope House and Marie Curie Cancer Care - denied
· Shropshire Council: Maintaining High Quality Education – feedback from consultation. The Chairman and Cllr Peile asked for copies of the documentation.
· Shropshire Council: Sustainable Communities Act 2007: overview of key provisions. - noted
· SALC: Minutes of AGM & Draft Budget and Annual Report - noted
· SALC: Key structure for SALC – approved November 2009 – noted and comments, if any will be made by Cllr Beer
· West Mercia Police Authority: consultation on policing priorities. – passed to Cllr Beer
· Shropshire Council: Rural Community Engagement – hubs and clusters update – noted. Copies to all Councillors
· Shropshire Council: Shropshire Councils response to economic recession – Draft plan - noted
· Shropshire Council: Wem and Shawbury Local Joint Committee – 17th December meeting - noted
· Shropshires Community Strategy: consultation – circulate all Councillors.
· Remembrance Sunday: Letter acknowledging £135 passed to Royal British Legion
12/10 Councillors Reports:
Cllr Beer reported grants from the Parish Council and Muellers had contributed to the cost of re-furbishing the Social Centre floor.
Cllr Dee advised a meeting to re-establish interest in a Scouting/Guiding group in Wem would be held at 7.30 pm on 20th January in the Scouting/Guiding Hall, opposite the swimming pool in Wem
The meeting closed at 9.35pm
Whixall Parish Council
Minutes of the Monthly
Meeting held on Wednesday 11th November 2009 at
Chairman: Graham Murphy
Demet, S Beer, D Edgerton, J Spenser, M Trow, D Astbury, M Peile
123/09 Apologies for Absence
124/09 Disclosures of Personal and Prejudicial Interest
Cllr Beer declared an interest in a funding application for the Social Centre under Agenda Item 6 - Budget
125/09 Minutes of Meeting on 14th October 2009
After an adjustment to the breakdown of costs relating to website development the minutes were agreed as an accurate record. And thus it was
126/09 Matters Arising from the Minutes not featured on the Agenda
Coton Cricket Club: The Clerk reported that Mr Brace of Coton Cricket Club had welcomed the Parish Council’s offer of a joint fundraising initiative in the Spring.
127/09 Public Session
Mr Dennis Stafford asked if the sign directing people to the “scrap yard” could be changed to something more suitable to the environment, i.e. “Furbers”. Cllr Mellings advised this matter was being progressed.
128/09 Financial Matters
Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Edgerton, seconded by Cllr Demet and agreed by all present. And thus it was
· NSW: Phoebe Ashton and John Harrison gave a verbal summary of the month’s
activities and the written report was distributed to those present. The yellow bus requires major repairs but will be made roadworthy as it provides good wheelchair access. The Council confirmed their willingness to provide funding out of their current budget if the agreed format of monthly reports continues and to pass ownership of the bus to NSW once the funding agreement comes to an end. NSW will attend the March meeting. NSW invited Councillors to take a ride on the bus and meet the passengers.
· Monthly balance sheet for October 09 was distributed. No questions or comments.
· 2010/2011 Budget. The Clerk presented the second draft budget with
amendments to include £100 for website development and expected receipts from the Inland Revenue for VAT and an on-line tax return incentive. It was agreed that £800 should be budgeted in 2010/11 for community initiatives in support of the parish plan, parish questionnaireand quality status objectives. The revised budget required a precept of £6237. The Chairman proposed acceptance of the budget, Cllr Beer seconded, and all present agreed. And thus it was.
Three quotes for re-furbishing the Social Centre floor were provided by Cllr Beer in support of their claim for funding and for which the current budget year has provision for a contribution of £625.
129/09 Planning Issues
· None Received.
· None Received
· Planning query: Cllr Dee will investigate whether planning permission has been granted/is required at Holly Cottage and the Waggoners.
No issues reported
131/09 Quality Status
· Noticeboards: The Clerk had requested quotations for the above. One written
quotation received and others awaited. Likely cost is £500 for smaller single boards (to display approx 6-8 A4 sheets). Double boards approx £800. The Clerk will obtain quotations for notice boards with a lockable section and the Council will seek grant support for the provision of up to 6 notice boards as additions or replacements to the current provision. .
· Website: Cllrs Spenser and Demet will present the first draft of the bespoke website in January for the purpose of reviewing style, content etc. Cllr Demet requested suitable pictures for the website to be sent to her. It was agreed that a Parish Council logo would add interest and value. The Chairman will ask the Headteacher at Whixall C of E primary school if the children would like to submit designs to a brief that would be provided.
132/09 Parish Matters
· Telephone Box – Welsh End: The three options of Adoption, Sponsorship and
seeking to remain current arrangements were explained by the Clerk and the timescale for response. Cllr Beer proposed The Council Adopt the Welsh End box as a heritage item, retain the box at the Social Centre as a working unit in the long-term and keep the Rack Lane box for as long as practicable given its low usage. Cllr Edgerton seconded and all Councillors agreed. And thus it was
· Parish Plan: Not discussed
· Senior Citizens Christmas party: A revised checklist was issued. The Chairman will check the date of the Children’s Christmas party to ensure decorations are up in time and Cllr Beer agreed to begin the decoration process next week. Cllr Beer and the Clerk agreed Wednesday 2nd December to purchase non-perishables. Cllr Beer will arrange for a local butcher to provide the beef.
· Councillor Vacancy – public noticed posted 5th November 09
· Cllr Mellings – 19.10.09. Missing Whixall Sign along Ossage Lane between Greenbank and Four Lane Ends – replacement requested and expected in about a month.
· Shropshire Council 23.10.09 – Speed Limit Policy and Rural Roads Speed Limit Policy – the clerk briefed the meeting
· Shropshire Council October 2009 – Standards in Local Government – copy to each Parish Councillor
· Cllr Mellings e-mail 27/10/09: Public meeting 5th November re. Wem Medical Centre - noted
· Natural England 18th Annual Report – circulated to all present
· North Shropshire Area Committee Agenda 18th November, Edinburgh House and Minutes of April 2009 meeting. Cllr Beer to attend.
· Rural Payments Agency – acknowledgement of mapping update response - noted
· Shropshire Council: Response to planning complaint regarding Sunnyside, Whixall – noted. No further action
· Proposed electoral fees for town and parish councils - noted
· E-mail from Cllr Mellings re. “creating a coppice” initiative. - noted
· Cllr Mellings 19.10.09 – Directional Sign for St Mary’s Church – The Traffic Management Section has agreed to provide a sign to the Church
134/09 Councillors Reports:
Whixall Parish Council
Minutes of the Monthly Meeting held on Wednesday 14th October 2009 at
Chairman: Graham Murphy
Councillors: J Demet, S Beer, D Edgerton, J Spenser, C Mellings (Shropshire County Councillor)
111/09 Apologies for Absence
County Councillor Dee- prior commitment
Cllr Peile – personal
112/09 Disclosures of Personal and Prejudicial Interest
113/09 Minutes of Meeting on 9th September 2009
Amendments to recognise that County Councillor Dee attended the September meeting and that Cllr Edgerton was absent were recorded. Subsequently, the Minutes of 9th September 2009 meeting were agreed as an accurate record and thus it was
114/09 Matters Arising from the Minutes not featured on the Agenda
115/09 Public Session
One member of the public attended. A request for a “Whixall” sign on entering the village near Browns Brook was noted and will be followed up by Councillor Mellings.
116/09 Financial Matters
Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Beer, seconded by Cllr Demet and agreed by all present. And thus it was
· NSW: Mr Hughes submitted the first monthly report using the revised reporting format. He advised that the yellow bus provided through the grant was off the road requiring major repairs. He asked if the Parish Council would agree to fund the white bus which was now being used well throughout the parish. The Council agreed that the terms of the Agreement did permit funding of a different vehicle and £500 will be paid to NSW in February 2010, providing regular reports continue to be received. It was noted that Phoebe Ashton of NSW will attend the November meeting.
· Monthly balance sheet for September 09 and the quarterly expenditure report to
30th September 09 were distributed. No questions or comments.
· 2010/2011 preliminary budget. The Clerk gave an overview of anticipated income and expenditure to the 2009/10 year end and tabled a draft budget for 2010/2011. In response to the recent parish survey it was decided to cost the replacement/addition of notice boards in several locations throughout the parish, to improve communication. Also to allocate funds towards a bespoke website, hosted externally at a cost of approximately £100. The Clerk will table a second draft budget at the November meeting.
117/09 Planning Issues
Planning Applications considered at the October 2009 meeting
· 09/2476/FUL: Erection of stable/livestock building. Goblins Lane/Green Lane
Junction, Whixall. Do Not Object
· 09/02515/LB: Works to facilitate modification of the bridge from manual to
hydraulic operation. Allmans Bridge, Browns Brook, Whixall. Do Not Object
· 09/01779/FUL: New brick chimney on attached barn on dwelling. Cumberland Cottage, Cumberland Lane, Whixall. Grant Full Planning Permission.
· 09/02145/FUL: Erection of steel portal framed building. Yew Tree House, Welsh End, Whixall. Grant Full Planning Permission
· 09/01949/AGR: Prior notification for the erection of a general storage agricultural building. Brook House, 9 Moss Lane, Whixall. Prior Approval is Not Required.
Certificate of Lawful Use or Development
· 09/01283/CPE: Certificate of Lawfulness to use residential dwelling in breach of agricultural condition No.3 attached to PP – N/81/676/WX/96 dated 3/3/82. Ladywell Nurseries.
118/09 Quality Status
· Website: Cllr Demet and her husband presented their research into the available Designs and costs for website development. It was agreed to develop a bespoke website to be known as “Whixall Parish Council” site, hosted by an external supplier. Start up costs estimated as between £30 - £70 with an annual charge of £7 for the domain name. Cllr Demet and Cllr Spenser agreed to progress this development and be responsible for the on-going management of the site. Likely timescale is 2 -3 months.
· Annual Report: The Chairman presented the Annual Report for 2008/09. It was noted that this report will need to be published by 30th June following the year end date in order to fulfil quality council requirements and distributed to each home in the parish.
· Councillor Surgeries: Councillor surgeries will be held one hour before the commencement of the monthly meeting commencing in January 2010, to be hosted as follows:
January 6.30 pm
· Noticeboards: To progress towards the objective of better communication within
the parish and in response to the survey calling for improving the appearance of the parish, the Clerk was asked to cost 4 additional/replacement notice boards and a designated lockable notice display board at the Social Centre as a dedicated information access point for the work of the Parish Council.
· Signage: Councillor Mellings to agreed to speak with Mr Ellis of Highways to Request signs directing people to St Mary’s Church
· Nurse Davies reported a problem of water accumulating on the road and running into her property. Cllr Beer will investigate and advise the Clerk if the problem continues.
120/09 Parish Matters
· United Reform Church: The Clerk has requested quotations for cutting the grass and tidying the cemetery grounds
· Telephone Box – Welsh End: The Clerk explained the process and also the possibility of retaining a cashless payphone at the Social Centre. Further information regarding insurance costs will be made. Applications to adopt the kiosk to be made before December and information on the process is awaited from Lois Dale at the Council offices.
· Parish Plan: Noticeboards to improve communication in the village are being Costed
· Remembrance Sunday: The service will be held on the 8th November at Welsh End Chapel. Councillors will meet at the cenotaph at 10.30 am and go onto the Chapel afterwards. Cllr Beer and Cllr Edgerton agreed to tidy the surrounding area. Cllr Edgerton will deliver the reading and the Chairman will read the names of the fallen.
· Senior Citizens Christmas party: Nurse Molly Davies has agreed to cut the cake which Mrs Allman is going to produce. The Clerk confirmed an entertainment duo known as the Jenny Miller duo has been booked at a fee of £200. Cllr Beer has ordered the beef and Cllr Edgerton will organise ham from Braynes Hall. The Clerk will circulate an updated checklist.
· Coton Cricket Club: Mr Glyn Brace of the cricket club had written to request a donation towards the restoration of the club house and ground. It was decided that under Section 137 rules the Parish Council could make a donation but preliminary budget discussions showed that funds may not be available. The Clerk was asked to write to Mr Brace explaining the situation and suggesting a joint funding raising initiative, perhaps a cricket match and/or event at the village hall in the Spring of 2010.
· Rural Payments Agency – Mapping Register. The Council reviewed and approved the accuracy of the maps and the clerk will advise RPA.
· SALC: AGM Saturday 5th December 10am – 4pm. Details circulated
· Shropshire Link Review meeting – 12th August 09. Brief report was noted
· Household re-cyclilng: Change of rules to entry permits – details to be circulated
· NALC: 2009/2010 salary awards relevant to the Clerk were advised
· Shropshire Council: Environmental Maintenance Survey – Cllr Beer to respond
· NALC Annual Report 2008/09 – noted
· Shropshire Council Reponse to Planning Complaint re. Westminster and Salisbury Houses. Mr Tom Pawley, Complaints & Scrutiny Officer confirmed in his letter of 9th October that the complaint was under investigation and findings will be notified by 5th November 09
122/09 Councillors Reports:
· The Chairman reported attending a School Governors meeting and confirmed that the projected numbers for pupils attending in January 2010 met the requirements to sustain the existing staffing levels.
The meeting closed at 10.00 pm